Software

Save changes to all open Word documents at one time

If your Word sessions often wind up with a lot of open documents, this obscure command can streamline the process of closing them and saving your changes.

This simple technique comes in handy when you're working in multiple documents and want to make sure you've saved your changes to all of them. I actually use it most often when I've made a change to a template and want a quick way to save that change on the fly (before I've had a chance to forget I made a change I want to keep).

In Word 2003 and earlier, all you have to do is press the [Shift] key and pull down the File menu. Word will add the Save All command to the menu, above the Save As command. Just choose Save All and Word will prompt you to save each document (or template) that has any unsaved changes. This is more efficient than having to navigate to each document individually and click Save.

If you use Word 2007, this won't work (inasmuch as there is no File menu). But you can add the Save All command to your Quick Access Toolbar:

  1. Click the Office button and click Word Options.
  2. Click Customize in the left-hand column.
  3. Select Commands Not In Ribbon from the Choose Commands From drop-down list.
  4. Scroll down and select Save All (Figure A).
  5. Click the Add button and then click OK.

Figure A


Miss a Word tip?

Check out the Microsoft Word archive and catch up on other Word tips.

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

About

Jody Gilbert has been writing and editing technical articles for the past 25 years. She was part of the team that launched TechRepublic and is now senior editor for Tech Pro Research.

6 comments
Marshwiggle
Marshwiggle

Create a custom toolbar button or keyboard shortcut for the following: Public Sub SaveAll() Documents.Save End Sub To save and close all docs, and exit Word, add: Documents.Close SendKeys "%{F4}", True before End Sub.

glenmodom
glenmodom

How do I operate around the the template steps every time I save or don't save a document?

Mehul Bhai
Mehul Bhai

Its Fantastic to know this command. :)

Editor's Picks