Save time by creating an Excel workbook workspace

If you open the same group of Excel workbooks every day, you can save yourself some time by creating a workspace.

If you're like most of us, you probably work with the same few workbooks every day. You might work with them as a group or separately, but you open these files, individually, most every day and that's inefficient.

You can save a bit of time by saving the files you use every day as a group as follows:

  1. Open all the workbooks you want to save as a group.
  2. Click the View tab.
  3. Click Save Workspace in the Window group.
  4. Enter a name for the group, and click Save.

To open the group (all the workbooks in the group), open the group as you would any other file.

Your workbooks are still separate files. You can open and close them individually, as you normally would. However, Excel also saves a reference to the workbooks as a group now, using the xlw extension. It's a simple way to reduce a few keystrokes every day.


Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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