Software

Some of my favorite Outlook Calendar keyboard shortcuts

If you work in Outlook's Calendar view a lot, you'll appreciate these keyboard shortcuts and their ability to increase your efficiency.

If you're like me, you spend a lot of time in Outlook's Calendar view, or needing to do something in Calendar view while working in another view. Fortunately, there are a number of keyboard shortcuts that can help (especially if you still feel a bit lost with the 2010 ribbon). There are others, but the following shortcuts are the ones I seem to use frequently:

  • [Ctrl]+2: Go to Calendar view from any other view.
  • [Alt]+1-9: View specific number of days, beginning with the selected day. For instance, if April 14 is selected and you press [Alt]+4, Calendar will display April 14 through 17. I use this one often.
  • [Ctrl]+G: Go to a specific date. When you press [Ctrl]+G in Calendar view, Outlook displays a dialog box. Enter a date or choose a date from the dropdown, and click OK. Calendar view will maintain the current view.
  • [Alt]+-: Switch to Weeks view. (That's the hyphen or minus character to the right of 0.)
  • [Alt]+=: Switch to Month view. (That's the equal sign to the left of [Backspace]).
  • [Ctrl]+[Shift]+A: Create a new appointment in any view.
There are others of course, but these are the shortcuts I actually use. Since upgrading to Office 2010, I use fewer shortcuts; the Outlook ribbon seems to be more efficient than the menus from the older versions.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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