Software

Tip: View non-consecutive dates in Outlook's Calendar

A familiar keyboard trick, used in a specific way, is all you need to know to display non-consecutive dates in Outlook's Calendar.

Outlook's Calendar display is familiar to us. Depending on the view, you see all the days, in order for a particular time period. That's the display most of us need. Occasionally, you might want to view non-consecutive dates. There's no view for that, but there's a Windows trick that you can use: Hold down the [Ctrl] key while clicking objects to create a group. You can use that same keyboard trick to view non-consecutive dates by creating a group of dates.

Now, let's look at a quick example:

  1. In Calendar view, display the Date Navigator if necessary. For Outlook 2010, click the View tab, and then click Navigation Pane in the Layout group and choose Normal. In Outlook 2003 and 2007, choose Navigation Pane from the View menu and then select Normal from the resulting submenu.
  2. Click February 16 in the Date Navigator to add it to the Calendar view.
  3. Press and hold down the [Ctrl] key.
  4. While holding down the [Ctrl] key, click February 21.
  5. Continue to hold down the [Ctrl] key and display March by clicking the small right arrow at the top of the Date Navigator (circled above).
  6. Continue to hold down the [Ctrl] key and click March 2.

Outlook displays the dates in consecutive order, not the order you click them. Don't forget about your users - anyone who uses Outlook will find uses for this.

What trick do you use to display dates in an unconventional manner?

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

2 comments
stapleb
stapleb

I have been showing this to people for years. To me it is probably one of the most important tricks busy people need to know. How often do we hear the question "Friday this week, or Friday next week?" I do not think, for busy people who "live" by their Calendar, I have had one person not excited about being able to do this type of display. So, Susan, it is well worth letting people know they can do it.

jhouse
jhouse

Most interesting... could keep track of birthdays, for one.

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