Software

Transfer information to other documents using Word 2007's View Side By Side feature

When you need to copy information from one Word 2007 document to another, you could copy and paste -- or, you could just right-click and drag the information from one document to another. Word 2007's View Side By Side feature makes it easy to do just that.

When you need to copy information from one Word 2007 document to another, you could use the Copy button to copy the selected information from one document, open the destination document, click where you want to insert it, and then click the Paste button. Or, you could just right-click and drag the information from one document to another. Word 2007's View Side By Side feature makes it easy to do just that.

Let's say you want to copy a picture in Document A to Document B. Follow these steps:

  1. Open Document A.
  2. Open Document B and scroll to where you want to insert the picture.
  3. Click the View tab.
  4. Click the View Side By Side command in the Window group.
  5. Click in Document B and then click Window under the View tab.
  6. Click Synchronous Scrolling to turn it off.
  7. Select the picture in Document A.
  8. Right-click and drag the selected picture to where you want to insert the picture in Document B.
  9. Release the mouse button and select Copy Here.

After copying your selections, you can turn off the View Side By Side feature by clicking Window under the View tab of the active window and then clicking the View Side By Side command.

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7 comments
xcgav8r
xcgav8r

You can do the same thing (using some slightly different steps) in Word 2003. Using the side by side under the Windows tab; just highlight the part you want to move and drag it to the other document.

maebnus
maebnus

... when you compare two versions of the same document. The time-saver is that you can lock them to scroll in parallel, unlock and resynchronize as necessary. Of course this feature has been available since Office 2003, but some comments suggest that a reminder might be timely.

jimdandy45
jimdandy45

Open two windows with Word (Or excel or e-mail program or .......). Then right click on the task bar and select "Tile Windows Horizontally". Now you will have the two windows on your screen - one on top of the other. Highlight the info you want to move from one document to the other, and "drag and drop" it. Hold down the "CNTRL" key if you want to copy - hold down the "SHFT" key if you want to move it.

kitedemon
kitedemon

In our office we need to compare docs regularly. We almost always use the Merge and Compare feature for this. It happens in a flash and then we can just review the changes in one document.

kitedemon
kitedemon

I would prefer the Tile Windows Vertically choice instead. The horizontal windows allow considerable confusion by displaying all the toolbars and menu bars. The vertical display offers an nice clean interface between the two windows. Also, I never drag with the SHIFT. Just dragging has always worked for me.

tundraroamer
tundraroamer

tile the windows vertically. I use this all the time for file transfers. I think it easier to use in most cases. But for copying between documents, Ctrl C and Ctrl V work just fine and is certainly faster than the procedure outlined in the article.

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