Mobility

Use Outlook to send e-mail to a cell phone

Outlook is flexible enough to send e-mail to cell phones. You just need the cell phone's 10-digit number, the carrier's domain, and a cell phone that supports SMS.

Outlook can call your cell phone! Now, you might wonder why you'd bother, but it's a convenient way to send phone numbers, short messages, reminders, and other important stuff to your cell phone so you can store it or share it. For instance, you might send a new client's phone number and address to your cell phone, just in case you get lost or stuck in traffic.

Of course, you don't have to use Outlook to send e-mail to just your own cell phone. You can send e-mail to anybody, as long as their cell phone supports Short Message Service (SMS). Fortunately, it's a truly simple process:

  1. Create a new e-mail message.
  2. In the To text box, enter the cell phone number using the following syntax: 10-digit-number@carrierdomain.com
  3. Create a message of 160 characters or less. Or attach a .jpg file, if the cell phone is also a camera phone.
  4. Send the e-mail.

Below is a list of the major carrier domains:

Alltel @message.alltel.com
Cingular/AT&T @txt.att.net
Nextel @messaging.nextel.com
Sprint @messaging.sprintpcs.com
SunCom @tms.suncom.com
T-mobile @tmomail.net
VoiceStream @voicestream.net
Verizon @vtext.com

If you don't know the cell phone's service carrier, visit whitepages.com or phonenumber.com/reverse-phone, and enter the 10-digit cell phone number using the reverse lookup feature. If you're lucky, it'll list the carrier. If the carrier's domain isn't listed above, check its Web site.

Keep in mind that text messages aren't always free. The recipient might be charged for the message.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

48 comments
saraW099
saraW099

TxtImpact Outlook supports all major USA carriers and as well as over 800 international networks. . Yet better, any replies to your text message will be automatically forwarded to your email inbox, No special or additional software required to send text messages, the feature is already installed with your Outlook http://www.txtimpact.com/outlooksms.asp.

norberto
norberto

CLAARO and MOVISTAR in argentina ?

In2TheBlues
In2TheBlues

I use Sprint and I just tried it ...it worked flawlessly for me. It will come in handy, thanks for sharing.

jmcguire
jmcguire

I can send email from my Outlook 2003 account to my Verizon Blackberry and my name from my Outlook account shows on my Blackberry as the sender. I can do a reply from my Blackberry and my Outlook shows that the reply came from xxxxxxxxxx@vtext.com (my BB phone number). Works great as long as I don't write many characters.

jdev1
jdev1

Domain name O2.co.uk NOT SUPPORTED IN THE UK - Use Microsoft Outlook to send e-mail to a cell phone In the ?To text box?, enter the cell phone number using the following syntax: 10-digit-number@carrierdomain.com

allan.lobeck
allan.lobeck

is it possible to get them in a format that you just reply to the email from your cell phone? It is great getting text but I cannot reply

jt
jt

You're kidding us, right? There's nothing here that's Outlook specific. Any email client can send an email to an email address--the key is knowing the recipient's phone prefix and carrier's suffix. And, the recipient is going to be the one to provide that to you more than likely. What -would- be valuable along these topic lines, is a discussion of what you need to know when using an email client to SMS text a mobile phone. Few examples: (1) Keep message to 160, as noted, -but- also ensure your email format option is set to Text. HTML code, while unseen to the user, is transmitted and will obliterate the 160 characters. (2) Standard email components, such as 'FRM:', 'SUBJ', and 'MSG:' (dependent on carrier) also consume some of the 160 characters. (3) The sender ID, as displayed in the phone's SMS inbox most likely will -not- be reflective of the actual sender info. Sending from results@jtpedersen.net may likely be displayed as coming from, '1010100004' or some such. (3a) Each additional email from the user will be assigned a new number (e.g. 1010100034). Discussions will not be threaded. (3b) The recipient may, or may not, be able to simply reply to the sender. (4) Just because you have a camera in your phone, does not mean you'll be able to receive attached pictures. iPhone 3G for instance does not support pictures sent via SMS/MMS. I'm sure there's more, but this could've been a much more value-add article if you'd tried. JT...

ceborger
ceborger

Recent changes - as of tomorrow: Dear registered users of SMS Link? On August 26, 2009, the SMS Link service for Microsoft Office Outlook 2007 will be discontinued. This e-mail is to inform you of the service?s discontinuation and give you alternatives should you desire to continue sending SMS (?Text?) message through Office Outlook 2007. You will receive NDR (non-delivered report) if you try to send out SMS (?Text?) message using your SMS link account after the service shut down. If you want to remove your SMS Link Account in Outlook , please follow the guide here. There are several service providers worldwide who offer similar services, and if you wish to continue using this feature in Office Outlook 2007, you should consider switching to one of these providers. Here is the link to the service provider hosted web site: Providers to consider include: ? SMS Officer ? Red Oxygen ? Bulletin Providers such as these will allow Outlook users to send SMS messages regardless of which wireless carrier they use, as they are 3rd party services that work with a variety of international wireless service providers. We are not recommending any particular service and we do not guarantee that these services will be able to meet your needs. While we sincerely apologize for any inconveniences caused by the decision to discontinue Microsoft?s SMS Link offering, hopefully you may continue sending SMS messages from Outlook using these or other service providers. Thank you for using SMS Link, and thank you for choosing Microsoft. Thanks, The SMS Link Team ________________________________________

gerardw
gerardw

For looking up the carrier for any mobile number, I use www.MobileCarrierLookup.com. It is free.

harpo5nj
harpo5nj

How would I know if message charges would be incurred for the (cell phone) recipient?

vcarols
vcarols

Since I got a new pc, which has Vista, I CANNOT send jpg files to my cell from outlook ,,,why????????????? I could with XP.

SargonZero
SargonZero

This is not a feature of Outlook--the email to SMS conversion is done on the receiving server end. it is cool though.

Will_B
Will_B

For Bell Canada it is very easy with the 10 digit cell phone number and @txt.bell.ca 1234567890@txt.bell.ca Not only does this work from Outlook, but the SMS message also works for Black Berry to Cell phones and back to the Black Berry. My wife is currently sending SMS messages to the UK to her Cousin. It workes quite well. I don't have the UK carriier name or SMS Recipient address, just noting that it is working.

Chip Seelig
Chip Seelig

10-digit-number@vtext.com might not work if you are trying to send a picture. If you find this is the case, use: 10-digit-number@vzwpix.com.

fpasinato
fpasinato

Nick, Enclosed, you will find the link of a potential company that could be usefull to us.

thomas.melanie.j
thomas.melanie.j

Can we do this in Australia? I cant seem to find our major carrier domains ie. Telstra??

AaronShim
AaronShim

does anybody know if this applies to the UK too?

a.southern
a.southern

@o2.co.uk works for broadband customers. Phonenumber@o2.co.uk doesn't work, you're right about that. -AS

jt
jt

You have no way of knowing, unless they tell you. It's no different than using simple SMS text, which is basically what's happening here. Odds are, if you've ever received text from the particular individual it's a non-issue. Cheers

mmalfliet
mmalfliet

Both Telstra and Optus have SMS via email services and we have used both. They are by subscription, so it costs you a little to send. The easiest was the Optus service delivered by readcoal.com.

nwilt
nwilt

I use a program called SMS Officer, with Outlook 2007. It costs about 8cents per message, which is cheaper than using your own mobile phone. It works brilliantly. Check it out via this link, http://www.smsofficer.com/index.aspx

garam54
garam54

Sure! Just wait 10-15 more years and you can have it. That is how long it will take for Australia to come out of the communication dark ages.

mikedyne
mikedyne

is @orange.net. Can't say I've ever used it though.

joe.davis
joe.davis

I tried using the example listed in the article for ATT and it did not work. Does someone know what the correct Domain Carrier is?

a.southern
a.southern

I have sent an email from my O2 phone and the return address is "username" @ o2.co.uk This might be different for me as I have a broadband account with them. -Andy.

ian
ian

I use eSMS from General Wireless Scandinavia AB see http://www2.mobispine.com/ which seems to be the redirected site. It works well. You just place a nominal deposit with them (as with SKYPEout)and use Outlook or its own window.

mikedyne
mikedyne

We currently use [very awkwardly setup] Blackberrys for mobile phone email access. They work rather well. iPhone [prepares flame shield] is now Exchange compatible too.

?b3?d?d3
?b3?d?d3

i used to be based in the UK before moving back to New York. i would send messages to the other IT staff in the office if they werent in. it should still work.

michael_boardman
michael_boardman

Using 44[my number, a 10-digit code]@orange.net Keep getting a message back from server that it's undeliverable. Anyone any ideas?

michael.biddulph
michael.biddulph

Does anyone know what the @string is for Vodafone in UK?

john
john

I've been trying to get this system to work with both O2 and Vodafone but keep getting rejection messages. The problem seems to be that mobile numbers in the UK use 11 digits, beginning with a Zero. I have tried leaving off the Zero but the messages are still rejected. The phone providers are not much help, most of them have never heard of this system. I would like to get it working and would appreciate any helpful advice from those who have been successful. Thanks a lot John

simon.freeman
simon.freeman

Paul - looks like they haven't released it in the UK yet. When did they release the Outlook 2007 version in the USA. I suspect it won't work out of the box in the UK.

simon.freeman
simon.freeman

I've been waiting for a version for Outlook 2007 and no sign of it. I'd probably not gone to Office 2007 if I had realised.

colin.samuels
colin.samuels

Vodafone have some software on vodafone.co.uk site called Vodafone Text Centre which is an add on to MS Outlook. Once installed and you registered your mobile (part of the install) allows you to send SMS msgs from your PC

ralph
ralph

Vodafone UK removed this service some years ago - as I discovered after spending several days trying to configure our GroupWise Mobile Service to push mails to our freshly-purchased Palm Treas. Needless to say, we're now moving to another service provider now that we are no longer locked in.

?b3?d?d3
?b3?d?d3

my bad its @vodafone.co.uk i spelled it wrong... we all cant be perfect anyways.

?b3?d?d3
?b3?d?d3

unless the changed it sometime recently but when i was out there that was the string that worked about 2-3 years ago.

ssharkins
ssharkins

My best advice is to see if they have a web site and then contact their customer service department. They'll know. In the meantime, everyone should feel free to post links to any lists they have bookmarked or find.

john
john

Hi Ian, I've tried sending messages to both a Vodafone and an O2 phone. So far, I have received a rejection message from O2 but nothing from Vodafone. The Vodafone number to which I sent the message has not received anything. The addresses I used were +44**********@O2.co.uk and +44**********@vodafone,co.uk. Could it be I am using the wrong domain? Yesterday I sent a message to a Verizon phone in the USA and that was received immediately. Any thoughts would be much appreciated John

ian
ian

Hi John...You replace the first zero with the UK +44 as if international dialing. I've just used it with my two ORANGE phone numbers... works well and within 5 seconds. It's probably not on the phone providers' scripts! Ian

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