Software

Use Word 2007's new Reading Highlight feature to highlight words in your document

If you've ever wished you could use Word's Find feature to search for a particular word and highlight all occurrences of that word, then have the document stay highlighted even after you turn off Find, you can now with Word 2007's new Reading Highlight feature. Mary Ann Richardson shows you how to find and use it.

If you've ever wished you could use Word's Find feature to search for a particular word and highlight all occurrences of that word — then have the document stay highlighted even after you turn off Find — you can now with Word 2007's new Reading Highlight feature.

When you use Find's Reading Highlight feature, the highlighting of all occurrences of a word or phrase in your document will remain active until you clear it — even after you close the Find dialog box. Also, you can choose the highlight color.

For example, you receive your new product's user manual, and you want to review the document's warranty information. Rather than reading the entire document to find the appropriate sections, you can have Find highlight every instance of the word warranty for you. Follow these steps:

  1. Click the Home tab and then click the Text Highlight Color command in the Font group.
  2. Select the Yellow box.
  3. Open the manual document and press [Ctrl]F.
  4. In the Find What text box, type warranty.
  5. Click the Reading Highlight drop-down list and select Highlight All.
  6. Click Close.

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All occurrences of warranty will remain highlighted until you decide to clear the highlighting. (Note that the highlighting will only display in Print Layout and Reading View.)

You can print the document, mail it as an attachment, or edit it, and the words will still remain highlighted. To turn the highlighting off, follow these steps:

  1. Press [Ctrl]F.
  2. Click the Reading Highlight button and select Clear Highlighting.
  3. Click Close.

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