Use Word's Go To feature to browse common elements

Word's Go To feature has two modes of navigation. You can use it to access an element once, or you can browse common elements, one by one.

You probably know that you can use the Go To feature ([F5]) to quickly access any number of elements in your document. You can go to a specific page, section, line, bookmark, and so on. You simply press [F5], identify the element, and enter a number-easy as pie.

What you might not know is that you can use this same feature to browse through the document. By browse, I mean you can step through common elements easily. For example, you can use this feature to access, in order, all the endnotes in a document, one by one, without specifying each one by number.

First, let's run though a quick example using Go To to access a single element. When doing so, remember that this feature begins searching at the cursor's position, so you might want to move the cursor first - or not. Then, press [F5] and identify the element, such as Endnote. Then, enter a number in the Enter control, and click Go To. That's it!

Now, let's suppose you want to browse all the endnotes. To do so, you'd position the cursor where you want to start browsing and press [F5]. Next, you'd select Endnote, as before. But this time, instead of entering a number in the Enter control, you'd press Next. Hmmmm, Next wasn't available in the last example, was it? It was, until you entered a number in the Enter control - that's when Word changed the Next label to Go To. Try it all again and watch that label update, if you like.

Without entering a number, click Next to move through the document's endnotes, one by one. Click Close when you're done.

You can also move back and forth between sections and return to browsing later - it's up to you. Knowing that Go To has an additional navigating behavior is the key to using it efficiently.


Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.