Software

Where is the AutoFormat As You Type feature in Word 2007?

Word 2007 has relocated those handy AutoCorrect options, which is disorienting if you're used to earlier versions. See where to find the options -- or simply add buttons to the Quick Access Toolbar to toggle the options you need.

You begin typing a quotation in a Word 2007 document. When you press the " key, Word inserts straight quotes. You would like Word to change them to Smart Quotes instead. In Word 2003, you just go to Tools | AutoCorrect and select the Straight Quotes With Smart Quotes check box in the AutoFormat As you Type tab.

Word 2007 doesn't offer the AutoCorrect options on the Ribbon. Instead, it gives you two substitutes: Use the Word Options dialog to enable/disable Smart Quotes for all documents or add a button to the Quick Launch Toolbar that lets you turn the option on or off at will.

To change the Autocorrect option for all documents, follow these steps:

  1. Click the Office button.
  2. Click the Word Options button.
  3. Click Proofing and then click the AutoCorrect Options button (Figure A).

Figure A

autocorrect options

  1. Click the AutoFormat As You Type tab.
  2. Under Replace As You Type, select the Straight Quotes With Smart Quotes check box and click OK.

Now all quotes will display as Smart Quotes. To change back to Straight Quotes, repeat steps 1 through 6, but clear the check box in step 5.

If you need to change the option often, you may want to add a button to the Quick Launch Toolbar that will let you toggle the option on and off. Follow these steps:

  1. Click the down arrow at the end of the Quick Launch Toolbar.
  2. Click More Commands (Figure B).

Figure B

more commands

  1. Select Commands Not In The Ribbon from the Choose Commands drop-down list.
  2. Select Autocorrect Smart Quotes, click Add, and click OK (Figure C).

Figure C

Autocorrect

The Autocorrect Smart Quotes button now appears on the toolbar. To change the option, simply click the button. For example, if Straight Quotes is turned on, click the button in the Quick Launch Toolbar to begin entering Smart Quotes. To go back to typing Straight Quotes, click the button again.


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5 comments
lddeville
lddeville

Hate ot be dull but I haven't found the "office" button.

marty.benner
marty.benner

We just rolled out Office 2007. One of the Microsoft features I found that has been a big help in training users is the "Get Started" ribbon that you can download from Microsoft. It installs right in every users application. On it are several helpful Web links. The one I like best is the Interactive Guide. You can start this guide and it shows the [Word, Excel, Ppt] 2003 screen and you click on the feature you want to use (in the location you're familiar with)--the screen then changes to the 2007 Office application and tells you where to find it. Go here for more information: microsoft office 2007 get started tab. We installed it along with the upgraded Office suite so every user would have it.

ThumbsUp2
ThumbsUp2

.... It's ROUND and it's located in one of the corners! ;)

MentorCtl
MentorCtl

That "little, round button" is usually located at the top left corner -- left edge of what we used to call the "title bar". The Red, Blue, Yellow, and Green rectangles are supposedly why it is called the "Office Button". :)

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