Software

Word scraps speed up data entry

You can drag selected text from your Word documents onto your Desktop for quick and easy access.
Chances are you haven't heard of Word scraps, but you're probably familiar with the technique. A scrap is a small block of content that you highlight and drag to the Desktop, where Windows automatically saves it. Then, you can reuse the scrap as needed. Before dragging content to the Desktop, restore the current window, so you have easy access to the Desktop. Then, simply highlight and drag the content to the Desktop. From the Desktop, drag the scrap into another document or double-click it to open the content in a new Word document. You can also open the scraps in other applications.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

16 comments
Marshwiggle
Marshwiggle

With, I presume, less overhead. You can also drag them to any folder, and a scrap document will be created there, which you can subsequently rename as needed, then create a shortcut to on your Quick Launch bar. I will often keep a "scratchpad" like this in a folder for a project and use it both as a semi-permanent clipboard for copying and pasting, and making notes like a short to-do list or jotting down where I left off when I get interrupted.

KSoniat
KSoniat

This is great! Thanks for the tip!

jbergez
jbergez

Well, I'm still in XP and Word 2000/2002, and this is a great tip. Thanks!

Tink!
Tink!

I've never needed this particular method. Being an adept keyboard navigator, clipboard is just as quick (if not quicker) as this process. :)

candzgramma
candzgramma

My life just got so much easier. Thank you!

Histrion2
Histrion2

That's cool. Now that I know it's there, I'm not sure when I'll use it - but some day, in some way, I will.

dkent
dkent

I use notepad and save to my desktop and cut & paste as needed since I need the text in several different programs.

riggs.stan
riggs.stan

This did not work for me. I am using Word 2007 and Vista. Is there a security setting prevening it from dragging to the desktop?

lockhaca
lockhaca

I've always copied the selected text to the clipboard but this is another useful method, especially if you need to save text for another day.

ssharkins
ssharkins

I use the Clipboard a bazillion times a day -- but this is different -- remember, the Clipboard is temporary, scraps aren't. They remain as little scraps of text, ready to copy into another document, until you delete them.

grzollar
grzollar

Using notepad is good but when doing changes to say a resume you want to retain formatting as you work and the scrap does that.

marybee27
marybee27

Add "Quick Parts" to the quick access toolbar, then when you type something for the thousandth time, highlight, select the quick parts shortcut, and last option is to "add selection"

schladitz28
schladitz28

I'm also using Vista and Word 2007...didn't work for me.

ewarden1
ewarden1

I have been using ClicpCache by Xrayz software for years and it is the cat's meow for this type of use. It will retain formating and nearly an unlimited amount of 'clips'. And, yes it is a clipboard extender but it is on steroids. It has worked with everything from W2K to Vista and is very inexpensive.

ssharkins
ssharkins

Thank you -- that's an excellent idea!

2548
2548

Did not work in 2007 but did in 2003.

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