Software

Work with your files without leaving Word

Word's Open dialog box is full of functionality that lets you perform all sorts of file tasks. See how to take advantage of this convenient -- and sometimes essential -- approach to file management.

If you're working on a private network, you may be restricted as to what you can do in Windows Explorer. In fact, you might not even be able to open the Explorer window. So what can you do if you want to work with one of your files? Just use Word's Open command.

You don't need to go outside of Word to work with another file. You can navigate to the file in Word's Open dialog box and simply right-click it to display a shortcut menu. From there, you can perform most any function you would do using Windows Explorer.

For example, do you need to copy a file to a CD or floppy? Simply right-click it and send it to the appropriate device. Do you want to move all your files to a new folder? Click the Create New Folder button on the Open dialog box toolbar, enter a name for the folder, and then drag or cut and paste your file to it.

If you need to print a copy of two or more files, press the Ctrl key while clicking each of the files you want to print; then, right-click the selection and choose Print. Word will open all the documents and send them to the printer automatically.

To create a new document containing the contents of an existing document in your list, follow these steps:

Right-click the document containing the information you want in the new one (Figure A).

Figure A

shortcut menuClick New, click OK, and then close the Open dialog box.

Word creates a new document containing the information from the original document, which you can then edit and save as a new document.

You also don't have to leave Word to open a file created in another application, such as an Excel or PDF file. Simply right-click the file, click Open With, and then choose the appropriate application. Word will open the selected file in a new window.


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