It's fairly common to make last-minute changes to PowerPoint presentations. You can think of something on the train home, out at lunch, or when your manager calls with a new sales figure or just one last thing to change. Fortunately, Quickoffice Pro ($14.99 from the App Store) enables you to edit PowerPoint slides on your iPhone.
The screen real estate of the iPhone isn't ideal for editing, but Quickoffice Pro can do the job in a pinch so that you can walk into your next presentation with the most accurate data or having fixed that dreaded typo.
Accessing presentations in Quickoffice Pro
You can get presentations on your iPhone by opening them using Quickoffice Pro from a cloud service like Dropbox, Google Drive, Box, Huddle, SugarSync, and even email. After you've purchased and installed Quickoffice on your iPhone, here's how to setup your cloud storage:
- Tap Quickoffice Pro
- Tap Add Account
- On the Services screen, tap on the cloud service you want to access from Quickoffice Pro
- Enter your account information
- Tap Save, and the newly connected cloud service will appear on the Quickoffice Pro main screen
Open a PowerPoint presentation
To open a PowerPoint presentation:
- When you tap Quickoffice Pro to open the application, you'll see a screen similar to Figure A Figure A
- Select the location where your presentation resides
- Tap your presentation to open it (Figure B shows an example of a PowerPoint presentation open on an iPhone screen)
Getting started with Quickoffice Pro.
A PowerPoint slide in PowerPoint Editor.
Here's how to rearrange slides for your presentation in Quickoffice Pro:
- Open your presentation in Quickoffice Pro
- You can see a filmstrip preview of the slide order at the bottom of the screen, so simply tap and hold down the slide you want to move
- Move the slide to the new location
- Release the slide, and it will now appear in its new location
Tap on a slide in the filmstrip, and then tap on the X in the right corner to delete it.
Editing PowerPoint presentations
Quickoffice Pro includes the PowerPoint Editor, which has the basic features you need for last-minute PowerPoint slide edits.
To edit text on a slide:
- Advance to the slide that includes the text you want to edit
- When you tap on the text you want to edit, you'll see grab points appear around the text block (Figure C) Figure C
- Tap inside the selected block near the text you want to edit, and your cursor will appear
- Tap the Keyboard icon to bring your keyboard up
- You have two navigation options:
- Use the keyboard just as you would when typing an email or text message on your iPhone
- For pinpoint edits, tap behind the text you want to edit, then tap on the text, and tap cut. You can then type in the new text
- When you're finished, tap Done
PowerPoint slide ready to edit using Quickoffice Pro.
You can also modify text formatting:
- Tap the text icon (left-most icon on the menu), and the text formatting options will appear at the bottom of the screen
- Select and apply the text formatting options as required by choosing the text and tapping the formatting option
Format slide text.
Quickoffice Pro doesn't have an image editor. However, it does let you delete existing images and even insert new images from your iPhone. If you frequently use images in your PowerPoint slide decks, then you may appreciate this capability.
Delete an image
To delete an image:
- Advance to the slide that includes the image you want to delete
- When you tap the image you want to delete, you'll see grab points appear around it (Figure D) Figure E
- Pause about a second, tap the select image once more, and a Delete button will appear (Note: The second tap can sometimes be tricky, so it might require some practice)
- Tap Delete to delete the image
Deleting an image requires two taps, about a second apart.
Insert a new image
To insert a new image:
- Tap the Image icon (second to the far left) to open the insert image/shape toolbox
- Tap Images to open the Insert Image menu
- From the Insert Image menu (Figure F), select whether you want to insert images from On iPhone (images are in your Quickoffice directory) or My Photos (your iPhone's camera roll). Quickoffice Pro doesn't yet support images from Dropbox or other cloud services. Make sure any extra images you have make it onto your iPhone. Figure F
- Navigate to the folder where the image you want to insert resides
- Tap on the preview of the image you want to insert
Insert images from My Photos or Quickoffice Pro.
Edit PowerPoint presentations on the go
Sometimes last-minute changes come in that have to be dealt with, and Quickoffice Pro on your iPhone means you are always ready to tackle changes or brainstorm on your next presentation while away from a PC. Do you use Quickoffice Pro on your iPhone? Share your experience in the discussion thread below.
Will Kelly is a freelance technical writer and analyst currently focusing on enterprise mobility, Bring Your Own Device (BYOD), and the consumerization of IT. He has also written about cloud computing, Big Data, virtualization, project management applications, Google Apps, Microsoft technologies, and online collaboration for TechRepublic and other sites. Will also works as a contract technical writer for clients in the Washington, DC area and nationwide. Follow Will on Twitter: @willkelly.