IT pros are always looking for ways to stay in sync with their colleagues on projects and tasks. There are a lot of tools out there that can be used for project collaboration, so it's great when you find a solution that can meet your professional and personal needs.
This is where Zenbe Lists comes in. Available for the iPhone, iPad, and iPod Touch (iOS 3.1 or later), Zenbe Lists ($4.99) provides you with the ability to share lists with coworkers, friends, and family members. (There is currently no Android version of the tool, but some users have requested it.) I've already downloaded, installed, and begun to use Zenbe Lists on my iPhone.
How to use Zenbe ListsIn order to be able to synchronize lists with Zenbe and share them with others, you need to create an account and then log in to Zenbe from your device. In Figure A, you can see the page on which I created my credentials. In Figure B, you can see the Zenbe Lists sign in page. Figure A
Create a Zenbe account on the Zenbe website.Figure B
Log in to Zenbe with the newly created credentials.You can create as many folders as you need, and you can mix and match business and personal lists as needed. In Figure C, you'll see that I created two folders — one for business (Web site to do) and one for personal (Grocery). Next to each list are two numbers. The first number indicates the number of list items that have been marked as complete, and the second number corresponds to the total number of items on the list. To add a new list, simply tap New List. To synchronize your lists with Zenbe's servers, tap the Sync button at the bottom of the screen. Figure C
This installation has two folders created.If you click one of the folders, you'll see that each item on the page has a slightly different color (Figure D). The different colors identify the task's priority, which can be modified by tapping the task and tapping the flag icon and choosing an appropriate priority (Figure E). On the Item Details page, you can also change the item's due date. Figure D
Two items have been added to this list.Figure E
Modify the properties for each item.Once you synchronize your lists with Zenbe's servers, you can share lists with other people by tapping the Share button. After you enter the To and Subject information and hit Send (Figure F), the other person (or people) has access to manage the same lists. Now, after your spouse picks up the milk at the grocery, you can mark that task as complete, so both of you don't wind up buying milk on the same day. (If you want to include people in your Zenbe group who are not using Apple devices, they can use your list via Zenbe's website.) Figure F
Share the list with other people.
At $4.99, Zenbe Lists is worth the price, it's very simple to use, and it will more than meets my needs for this type of tool.
Since 1994, Scott Lowe has been providing technology solutions to a variety of organizations. After spending 10 years in multiple CIO roles, Scott is now an independent consultant, blogger, author, owner of The 1610 Group, and a Senior IT Executive with CampusWorks, Inc. Scott is available for consulting, writing, and speaking engagements and can be reached at email@example.com.