Printers

Turn your iPhone into a document scanner with Scanner Pro

Will Kelly demonstrates the basics of document scanning with Scanner Pro on your iPhone.

The iPhone can be the handiest document scanner around, especially when you install a scanner app such as Scanner Pro. Using Scanner Pro is just like taking a picture of a document. In fact, using Scanner Pro reminds me of using one of these mini spy cameras from the movies to photograph documents.

Scanner Pro includes iCloud support, which enables you to synchronize your scanned documents with the iPad version of the app. It also includes the following features:

  • Scans documents into Adobe PDF, and then you can add new scans, delete, or rearrange pages in the PDF
  • Advanced image processing with automatic edge detection that lets you just tap on the screen to crop scan areas
  • One touch document sending via email or printing
  • Upload scans to Dropbox, Evernote, Google Drive, or a Web DAV enabled online storage

Get started with Scanner Pro

To get started:

  1. Purchase and download Scanner Pro from the App Store for $6.99 (USD)
  2. Tap Scanner Pro to open the application
  3. Tap OK if you want Scanner Pro to send you push notifications
  4. Optionally, choose to use iCloud with Scanner Pro

Scan a document with Scanner Pro

To scan a document:

  1. Tap Scanner Pro to open the app. Scanner Pro appears (Figure A)
  2. Figure A

    Tap Add page from Camera.
  3. When you tap Add page from Camera, your iPhone camera will open (you should notice more gridlines across the camera screen than when you open up the regular camera)
  4. Manually position your camera over the document you want to scan, and use the gridlines to help line the document up for scanning (Figure B)
  5. Figure B

    The image is ready to scan.
  6. Tap the camera icon, and hold the camera steady to take the picture
  7. Perform one of the following options:
    • Tap Select All to include the full face of the document in your scan
    • Manually crop the scanned image down to the information you want to include in the scan
    • Tap Letter to specify the page size for the final scanned document
    • Tap Retake if you want to scan the document again
  8. Tap Next, and the scanned document will appear on your iPhone screen (Figure C)
  9. Figure C

    A scanned document in Scanner Pro.
  10. You also have the following options to edit the scanned document's appearance:
    • Tap the brightness icon (top left side) and adjust the color contras
    • Tap the rotation icon (top right side) to rotate your document 90 degrees
  11. Tap Document to save the scan in one of the following formats:
    • Photo
    • Image
    • Grayscale
  12. Tap Save to save the scanned document

Manage scanned documents

Once you've saved a scanned document, Scanner Pro has some nice management features to help you keep your documents organized and options for getting them off your iPhone and into your normal workflow.

Rename a scanned document

Scanned documents have a meaningless file name when the scan completes. It's a good practice to give your scanned documents a descriptive file name so they don't get lost between your iPhone and PC.

To rename a scanned document:

  1. Place you cursor in the name field. Delete the file name and type in a more descriptive name
  2. Tap Done to confirm the file name change

Email a scanned document

To email a scanned document:

  1. When you tap Email, a blank email with the scanned document (saved as a PDF) will open on your iPhone
  2. Enter an email address, and write a message to the recipient
  3. Tap Send to send the email

Setup cloud storage

Scanner Pro has integration with popular cloud storage services and Evernote. Personally, I like to get certain scans off my phone and into Google Drive just for archival purposes, and so I recommend linking Scanner Pro to your favorite cloud storage service as well.

To setup cloud storage:

  1. Tap Settings
  2. Tap the cloud storage service that you want to connect to Scanner Pro
  3. Follow the prompts to login to the cloud service

Set auto upload

You have the option to auto upload all your scans to a cloud service. This saves you the trouble of having to do it manually, which makes practical sense.

To set auto upload:

  1. Tap Settings
  2. Tap Auto Upload
  3. Select one of the available services as your upload location
  4. Follow the directions to login and authorize access to your account

Set a password lock

Scanner Pro includes a Password lock feature. It's advisable to set a password lock if you scan documents with personal or financial information, like a business lunch receipt that you paid for with a personal credit card.

To set a password lock for Scanner Pro:

  1. Tap Settings
  2. Slide Password Lock to On
  3. Type in a password
  4. Confirm your password
  5. Tap Save to save the password

Is that a scanner in your pocket?

If you're a frequent traveler who needs a better option for capturing receipts and other documents, it's hard to go wrong with Scanner Pro. Have you tried Scanner Pro or another application to scan images and documents from your mobile device? If so, please share your experience in the discussion thread below.

About

Will Kelly is a freelance technical writer and analyst currently focusing on enterprise mobility, Bring Your Own Device (BYOD), and the consumerization of IT. He has also written about cloud computing, Big Data, virtualization, project management ap...

8 comments
Xodo_Docs
Xodo_Docs

Your article highlights the fact that it is much easier and faster to just scan with your mobile now. We understand this at Xodo (http://www.xodo.com), which is why we developed our app to scan any document to PDF. You can then sign, annotate, draw and sync with Dropbox.

aristeu
aristeu

Anyone know how to reset password of it?

onlinedataentry
onlinedataentry

Document scanning software is the latest innovation in digital technology for the office. It allows you to turn paper documents such as letters, forms, receipts, contracts, and others into soft copy that can then become a part of a document database stored in your office computers or in a central database.

http://www.dataentry.ie/document-scanning

JamesPra
JamesPra

really good apps. tried it and cannot stop. But it become a hassle to scan many cards (hands got tired). I came across this product called xcanex. look very good. Anyone tried it?

javier8811
javier8811

This is a very helpful app, I use it on my own and it works really good, it also give you the option to to select JPG or TIFF. Computer repair los angeles Web Designing los angeles Document Scanning services Document imaging services Document Management Services scanning into PDF Legal Document Scanning Imaging Document Services Copying Document Services Web Design los angeles Scanning Los angeles Document imaging services Paperless solutions scan into PDF

ITassasin
ITassasin

It's a paid app, but it's pretty awesome. One of the features that i find really helpful is it auto detects document edges and then takes the shot to scan, it works really well. You can manually select the edges if need be, but the app does a rather good job. You can choose what format you want to save in(jpeg/pdf). add pages to you current scan and email then as well. It's worth checking out.

mrbobyu
mrbobyu

I have been using many free apps out there. The only bad thing is they limit you to send how much in one day. Basically you only have to download a few apps Scanner type and you can use them and basically there are almost no restrictions at all, for free :). HelloSign and FaxOrama are the one I use. FaxOrama can send it as fax as well, free twice a day 5 pages max per fax. Pretty convenient and very accurate.