Printers

Automatically configure printers using Print Management in Windows Server 2003


You can use the Print Management console in Windows Server 2003 to automatically detect and set up printers on the same subnet. This can save you time when new printers are added to the network and when it comes time to get the new printers up and running.

Note: This is an R2-only feature.

To set up the Print Management console on a Windows Server 2003 print server, follow these steps:

  1. Log on to the console of the print server, either at the machine or via Remote Desktop.
  2. Start Print Management by selecting the Print Management shortcut from Start | Programs (or All Programs) | Administrative Tools.
  3. In the Print Management console, expand the Print Servers node and right-click the print server you logged into earlier. This entry should have the word local following the server name.
  4. Select the Automatically Add Network Printers option from the context menu. This will open the Automatically Add Network Printers dialog box.
  5. Click Start on the Automatically Add Network Printers dialog box to begin detecting printers -- listed by IP address, model, and printer status -- on this subnet. If for some reason a printer cannot be detected, the status will indicate an error for that particular printer.

Detected printers will have available drivers installed and ready for use. If a detected printer has more than one driver available, a prompt will ask you to select the driver you wish to use.

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About

Derek Schauland has been tinkering with Windows systems since 1997. He has supported Windows NT 4, worked phone support for an ISP, and is currently the IT Manager for a manufacturing company in Wisconsin.

15 comments
venkateshwar89
venkateshwar89

complete steps for printers management in server 2008

arshad_786b
arshad_786b

great tip, saved a lot of pages and digging---means time!

techrepublic
techrepublic

"...detect and set up printers on the same subnet." I'm not sure how useful this is for anything but the smallest shops. Our print servers live on 3 or 4 different subnets, while our printers live on no less than 69 other subnets. Of the hundreds of printers we have, maybe 5 live on a subnet local to the print servers.

nsilimela
nsilimela

Hi, I think Print management is great tool but i have a problem using it on my XP machine, i do not get all the options when i right click on; for instance on the "Print server" icon i only see two options, which is to set notifications and help. but on my Vista mmachine i get all the options like "add a printer" can someone pls help, i checked the permissions, everything is the same on both machines.

laman
laman

What you are doing is to assign all the network printers to everyone, and I don't think it is a good idea. I prefer to assign printer(s) based on where you are and who you are instead. How possible is it with R2? I understand that you can use access control to limit the use of printers, but I don't want them to show up at all if they can't use it. laman

Derek Schauland
Derek Schauland

This is an R2 Feature. My apologies for not making sure once, twice or three times that was specified. I also found this in Add/Remove Programs -> Windows Components -> Under details for Management and Monitoring.

jzach
jzach

I don't know where you're finding this printer management console but it's not on my W2K3 server!

RNR1995
RNR1995

I have never had it install printers automatically, but I have used the console with a GPO to push the printers out to clients. Works like a charm

wehkingml
wehkingml

It is a feature of W2K3-R2, not W2K3

laman
laman

How do you do it?

SECI Admin
SECI Admin

I would love to know what you did to accomplish this. I think it could save me a ton of time. Any help woudl be great! Chris

Server Queen
Server Queen

You have to go into Add/Remove Programs, Windows Components, Management and Monitoring, and check the Print Management box to enable it (on an R2 server).

ryan
ryan

.... I just checked our R2 server and I cannot see it there nor on any other R1 server.