Windows Server

Get e-mail notifications for Windows Server 2003 file storage activity


There are a few settings that can help you find unauthorized files stored on your Windows Server 2003 network. By using file screening and reporting with Windows Server 2003, you can receive alerts pertaining to violations of file screen conditions, helping to identify trends, times, and possibly specific users who download unauthorized files. Windows Server 2003 can also alert the user that users are trying to save these files and that this action is not allowed. (Note: Alerts for file activity are only available on Windows 2003 R2.)

You can arrange to receive reports via e-mail to alert you of specific activity on the file server(s) in your environment. You can find and configure the options for managing the settings for file screening reports in the File Server Management Console's File Server Resource Management node.

  1. Right-click the File Server Resource Management object and click Actions.
  2. Click Configure Options.

Using the tabs in the Options dialog box, you can configure the settings for storage reports, including e-mail delivery and report locations.

Reports available for your use with Windows Server 2003 file screening are:

  • Incident reports -- These reports are automatically generated when the action occurs. The reports alert you when an action happens.
  • Scheduled reports -- These reports are configured to run on a schedule.
  • On-demand reports -- These reports are generated upon request.

Tabs used in the configuration of reporting include:

  • E-Mail Notifications -- The setting for the SMTP server used to send notifications, including the server name, default administrative recipient, and from address.
  • Storage Reports -- A list of configurable reports available for delivery.
  • Report Locations -- The locations on the server where the on-demand storage reports live.

When configuring the e-mail settings for reports, specify the name of your SMTP server and other mail options on the E-Mail Notifications tab. To ensure that the e-mail settings you have configured work as expected, click the Test E-Mail button.

On the Storage Reports tab, you can adjust the parameters used to execute the report by performing the following actions:

  1. Click the Storage Reports tab.
  2. Select the report you wish to view or modify.
  3. Click the Review Reports button.
  4. To change the parameters tied to the report, select the Edit Parameters button.
  5. Click OK to save or click Close to discard any changes you've made to the report parameters.

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About

Derek Schauland has been tinkering with Windows systems since 1997. He has supported Windows NT 4, worked phone support for an ISP, and is currently the IT Manager for a manufacturing company in Wisconsin.

16 comments
irshadbaba2002
irshadbaba2002

that is great tips..Dear sir i need isa server tips and how to configure...

perezjonestsisah
perezjonestsisah

If the tip was meant to wet our appetite then it surely did.

glennr51
glennr51

I have Windows 2003 Server and I think this would be an invaluable service, so sign me up and keep them coming

Derek Schauland
Derek Schauland

This tool is compatible only with Windows Server 2003 at this time. I would imagine something similar being available for Windows 08 too. However I havent seen anything in the space for Windows 2000

gkurnicki
gkurnicki

File Server Resource Management node is only available in R2.

LightSpeed
LightSpeed

Is this ( like ) included with SP-1 or something because I can't find it.

martin.reading
martin.reading

Sounds great - our File Server is only W2K though - is there anything similiar?

goodellonline
goodellonline

If this guy is only available in R2 why did you not say so in your article? And, if it can be downloaded for pre 2003 R2 then mention that. All I can find are references to Server 2003 R2.

daffoml
daffoml

I comes with R2, not sure about SP2.

Derek Schauland
Derek Schauland

In some cases the tool is added with the file server role, but the easiest way I have found to assure its configuration is to visit Add/Remove Programs -> Windows Components. then hit Details for Management and Monitoring tools and check both file server management and file server resource manager. this should plop it on the Admin tools menu on the server hope that helps

adha9747
adha9747

it is can implement to Win2K Adv. Svr?

Zemi
Zemi

I was looking all in the MMC snap ins and everything...next time tell us it's only available in R2!

cj
cj

I agree, it should be mentioned which version of Windows these tips are for. This is not the only tip to provide useful information, only to find I don't have it because I do not have R2.

LightSpeed
LightSpeed

Thanx Derek. I guess I overlooked that option when configuring the installation. Seems like it should enabled as default. Best Regards. LS

david_scott
david_scott

in the author's defense he did note that in the article, but perhaps it should have been highlighted

Hagstrom
Hagstrom

Sounds like a really neat thing. I have a mixed environment, with the newest servers being on R2, but lots of older 2003 servers pre-R2. Is it possible to just copy this tool and use it on a regular 2003 box?