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Keyboard shortcuts let you quickly format Word documents

Bill Detwiler demonstrates Microsoft Word keyboard shortcuts that can help you quickly and easily format your documents.

Whether you're working on product documentation, service level agreements, or your resume, properly formatting your documents is essential. And even if you're a die-hard mouse user, keyboard shortcuts can save you time and effort - especially when it comes to formatting Word documents.

During this week's episode of TR Dojo, I show you five sets of Word keyboard shortcuts that will help you format your docs in a hurry.

For those who prefer text to video, click the View Transcript link below the video player window or check out Jody Gilbert's article, "Five tips for lightning-fast formatting in Word," on which this video is based. And for more Microsoft Word tips and tricks, check out the following resources:

You can also sign up to receive the latest TR Dojo lessons through one or more of the following methods:

About

Bill Detwiler is Managing Editor of TechRepublic and Tech Pro Research and the host of Cracking Open, CNET and TechRepublic's popular online show. Prior to joining TechRepublic in 2000, Bill was an IT manager, database administrator, and desktop supp...

7 comments
user support
user support

Good article and there is a link for transcript. I wish websites like Yahoo news and NFL, etc would include transcripts because I can read faster than my machine buffers. We are using Office 2007 and will have to try the shortcuts not offered by format painter. When I want to remove formatting, I paste the text into notepad and then back into Word. Less than 1% of my customers use styles. Most customers copy and paste from previous documents and we have corporate templates based on business unit function.

JaeBon
JaeBon

Some of us are visual learners and enjoy the video. Thank you for including video and transcript so we can choose.

nbsc
nbsc

Hey Bill; What's the keyboard shortcut for spellcheck? That whole transcript is riddled with misspelled words because spaces between many of the words were not inserted. Doesn't your version of word have a spellcheck? Or is that scheduled for another blog tip at a later date? :-) jim jmk-nbsc

Timbo Zimbabwe
Timbo Zimbabwe

Did you *really* need to do this in a video format? I can read faster, so thanks, but I think I'm unsubscribing from this news "letter".....

Bill Detwiler
Bill Detwiler

Thanks for the note. Unfortunately, this is a bug in the tool used to publish both our videos and transcripts. The tool uses a text field to hold the transcript text. The field can handle rudimentary HTML formatting, but is not a WYSIWYG editor. When the transcripts are entered into the tool, line breaks appear as spaces, but sometimes they aren't rendered properly on the page. I'll see what we can do to fix the problem.

Bill Detwiler
Bill Detwiler

We provide content is several formats--video, online text, downloadable PDF. A text version if available for nearly every TR Dojo episode for people you don't want to watch the video.

wizard57m-cnet
wizard57m-cnet

there is a link underneath the video to "view transcript".