Windows

Quick Tip: Get more Send To choices in Windows Explorer with one keystroke

With one simple keystroke a user can get many more choices for where to send a file when using Windows Explorer.

On occasion, I use the Send To command in the right-click context menu in Windows Explorer. This Microsoft Windows 7 feature comes in handy when you want to send a file to an application without opening the application first. However, the number of choices available in the Send To section of the menu is limited to the number of application shortcuts actually residing in the SendTo folder found deep in the Users section of the operating system.

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More choices

With a simple keystroke you can expand the number of Send To applications available and all without editing the Windows Registry or copying shortcuts into deep, dark areas of the operating system.

Figure A shows what the typical Send To right-click context menu item looks like in Windows Explorer. You get this screen when you right-click a file in Windows Explorer and navigate to the Send To menu item.

Figure A

Typical Windows Explorer Send To selections
Now, this time hold the Shift key down while you right-click a file in Windows Explorer, then navigate to the Send To menu. You should see an expanded list of applications listed as potential Send To locations, as shown in Figure B.

Figure B

An expanded Windows Explorer Send To

About

Mark Kaelin is a CBS Interactive Senior Editor for TechRepublic. He is the host for the Microsoft Windows and Office blog, the Google in the Enterprise blog, the Five Apps blog and the Big Data Analytics blog.

34 comments
deICERAY
deICERAY

Got too excited and missed the ONLY WIN7 disclaimer. Bummer.

alpy01
alpy01

Add a "shortcut to the SendTo" folder to the Sendto folder itself. That way, you can right-click on any item in the Windows menu and send it to SendTo, effectively adding it to the SendTo list (regardless of the Shift button).

the_integrator
the_integrator

Great but the one I always want isn't there - Send to - Notepad.exe I guess I'll still have to add this manually :-(

lesam
lesam

Doesn't increase my List..Using Vista

Mark W. Kaelin
Mark W. Kaelin

Have you got a quick tip for Windows that you like to share?

cerec
cerec

using Tweak UI I set the Send To folder to a folder in My Documents. In that folder I just add or remove (after copying the contents of the original Sent To folder) shortcuts. As I update My Documents on my computers en diferent locationsm the Sent To folder is always the same on any of these computers.

Bob G Beechey
Bob G Beechey

Once noted "Windows 7 tip" in original text, it becomes unnecessary for so many posters to remark that it does not work in : - Vista - XP - Windows 3.1 - DOS 5 - CP/M - the ENIAC - Babbage's Difference Engine - the Abacus Still, it was probably worth checking just in case! (OK. own up if you shift-right-clicked your abacus!??!)

Slayer_
Slayer_

Creating a shortcut?

JimDantin
JimDantin

What an elegant idea! Thanks.

ian
ian

Go to C:\Users\%username%\AppData\Roaming\Microsoft\Windows\SendTo Right click in the right window pane where other shortcuts are listed Select New > Shortcut Type C:\Windows\System32\notepad.exe or Browse for program Name the shortcut Choose Finish

JackOfAllTech
JackOfAllTech

Once you have file extensions associated with their proper applications all you have to do is double-click on the filename. For those times when you want a different app all you have to do is hold shift, right-click, select "Open with...", and select the desired app. This works on any PC so you don't have to waste time setting up your preferred shortcuts.

davidj
davidj

Start Men: Run shell:sendto Just paste short cuts into there. That's all.

awgiedawgie
awgiedawgie

Why not just leave the Send To folder as it is, and just create a shortcut to it in your My Documents folder? It eliminates unnecessary clutter in the Documents folder, and prevents you from accidentally deleting the folder or its contents if you are cleaning up your Documents folder. You can still drag other shortcuts onto the Send To shortcut, or right drag programs onto it and select Create Shortcuts Here. Incidentally - in response to the "Open With" conversation earlier... Open With is there even without using the Shift key, but only if you have just ONE file selected. Yes, it's annoying that it's not there if you select multiple files, even if they're all the same type. You can, however, add a registry tweak to bring up the Open With dialogue. Always create a restore point before editing the registry. Open the registry editor by opening the Run dialogue (Windows + R keys), and typing "regedit" and pressing Enter. Navigate to HKEY_CLASSES_ROOT\*\Shell (by putting the edit under the "*" Key, the Open entry will be available for any file type). Create a new Key under the Shell Key called "openas", and then under that create a Key called "command". Then for the default value (on the right), enter [C:\Windows\System32\rundll32.exe C:\Windows\system32\shell32.dll,OpenAs_RunDLL %1] (without the brackets). This will put an entry in the Right Click menu called "Open". But a word of caution, if you select multiple files and use this Open command, it will pop up a separate Open With dialogue for each file. It would be better to create shortcuts in the Send To folder, located by default at "C:\Users\yournamehere\AppData\Roaming\Microsoft\Windows\SendTo"

Slayer_
Slayer_

My traditional send to items are Notepad Regsvr32 regsvr32 -u %1 Mail recipient Any flash drive that appears here

deICERAY
deICERAY

Some Boobie in the copywriting pool writes misleading crap like this all the time and I quote from the email: "Quick Tip: Get more Send To choices in Windows Explorer with one keystroke With one simple keystroke a user can get many more choices for where to send a file when using Windows Explorer. Read more" Do YOU see WINDOWS 7 anywhere in that lead-in?? So take your humor list back to the pilgrim that writes this crap and stop wasting all of our times!

PalKerekfy
PalKerekfy

This worked for me in Vista but I coulnd't replicate in Windows 7.

jeremial-21966916363912016372987921703527
jeremial-21966916363912016372987921703527

I would agree most of the time, but there are instances where I use the SendTo instead. For example, if I have a script I am working on, I may want to open it simply in Notepad for a quick reminder as to the structure I've written. If I am planning on making a change however, I might use the SendTo to open it in my preferred editor, such as Notepad++. It offers you the option of opening the same file in different applications for different purposes.

johncwil
johncwil

This is a great tip and works for notepad. But I can't get it to work for MS Word. I really miss the XP "Open With" MS Word for text files with no extension. Any ideas for OpenWith or SendTo MS Word?

LocoLobo
LocoLobo

But I'd be careful doing that with the Babbage Difference Engine. :)

johncwil
johncwil

deskhero, Long ago I had tried Notepad++ and rejected it for some reason I don't remember. But trying it again now, yes it seems to work for linux logfiles and diffs, so I'll give it another try. Unfortunately, there is still the annoyance that Outook 2007 doesn't give me Open With or Send To so I'm back to my original complaint. From Outlook, I can do Open, and after a few clicks I get options including Notepad and Word, but not Notepad++. But once I put Notepad++ in the list of apps, it is there. Thanks for the comment

deskhero
deskhero

John - You might find that Notepad++ is better and quicker than Word for doing this. Its available on sourceforge for Win32 - lots of plug-ins available too and language highlighting choices

brian
brian

"files with no extension."

gmb1
gmb1

Hold down shift before you right click the file and 'Open With' will appear.

johncwil
johncwil

Right. But if I recall correctly (can't test XP and Outlook 2003 now), "Open With" used to do more. I get lots of emailed linux text files with no extension. Clicking on the email attachment with no extension gets only Open (no Open With or Send To), and I have to go through a bunch of clicks to get it into Word. I use Word to quickly view these because it decodes the linux linefeeds (Notepad does not display lines correctly). I *think* that XP and Outlook 2003 let me click on attachments and Open With Word. I'm disappointed that Microsoft left so many of these time-saving shortcuts behind. Adding new functions can be good; removing usefuls functions is not good. I really appreciate the SendTo tips, which get me much more functionality that Windows 7 out of the box. gmb1 below: Shift-rightclick does not get Open With in Windows 7 Explorer on a linux text file with no extension. Worse, in Outlook 2007 on that file, I get neither Open With nor Send To. "Preview" hangs for awhile, then closes and reopens the Outlook program. Windows XP and Outlook 2003 handled these tasks much easier and quicker.

ian
ian

I have Win 7 x64 and I have "Open With".It's not something I've added, so it must be there somewhere.

johncwil
johncwil

Found the answer to my question. To create a working shortcut to MS Word, I used the Windows 7 search (another Windows 7 disappointment for loss of GUI) to find WINWORD.EXE, and I dragged that into the SendTo folder. Firefox is also handy for SendTo, due to its great Find capability. Still disappointed in loss of XP "Open With" functionality, but these SendTo get some of that back.

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