There's nothing worse than heading along to the weekly staff meeting, to go through the minutes of the last meeting (if in fact, you actually have them), then sit around looking at each other to figure out what to discuss next.
If you don't have a clear agenda, then cancel the meeting.
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if it's a weekly meeting then the agenda should be exactly the same.
every week.
the idea is to make sure everyone is current on what is happening with the projects underway, so the only changes will be when a project is completed or started.
every week.
the idea is to make sure everyone is current on what is happening with the projects underway, so the only changes will be when a project is completed or started.
The meeting should have everyone discussing the status of their project and if they need any help to move it along. Everyone should be working on something or about to work on something so there should be something to discuss unless no one is doing anything.
I wish my so-called boss could read this and finally understand that staff meetings are not for his stand up comedy gigs, yes he sometimes thinks of himself as of a stand up comedian, only his "jokes" are offensive to some people in the team.
you should print off a copy of the 5 list and provide it as feedback at your next meeting. the only way to get your feelings across about the comedy show, is to make it clear that you do not find it productive. Your boss is a human being just like you, he/she requires feedback just like you. this is important to any relationship. give it a try, it might work. good luck.
I disagree. Two hours is waaaaay too long.
And do not try to do two different things in the same meeting.
A one hour MAX and yes it can go shorter meeting just for status updates should be the only mandatory weekly thing. No dog and pony and no reports if there is nothing to report on from your dept.
If there are issues or concerns, then schedule another meeting just for that specific issue and invite the correct people. (Chances are they won't be all of the people at the regular staff meeting and may include others from outside the immediate staff).
The meeting type presented in the article is exactly my nightmare of a meeting.
And do not try to do two different things in the same meeting.
A one hour MAX and yes it can go shorter meeting just for status updates should be the only mandatory weekly thing. No dog and pony and no reports if there is nothing to report on from your dept.
If there are issues or concerns, then schedule another meeting just for that specific issue and invite the correct people. (Chances are they won't be all of the people at the regular staff meeting and may include others from outside the immediate staff).
The meeting type presented in the article is exactly my nightmare of a meeting.
Agreed. Most 1-hour meetings could be completed in 15 minutes if it weren't for the socializing / joking around that takes place.
We are going through a big migration at the moment not only of AD, but SQL and Oracle servers, workstations, printers etc; for around 15,000 clients. Two hours is just about right for our two-weekly meetings. Sometimes we need a bit longer.
My point is that if the time is wisely spent then the meeting should be (SHOULD!!) one of the most important parts of the week. Without it you have people running around like headless chickens not understanding what their role in the world is!
Having said that, it would be nicer is they were shorter sometimes....
My point is that if the time is wisely spent then the meeting should be (SHOULD!!) one of the most important parts of the week. Without it you have people running around like headless chickens not understanding what their role in the world is!
Having said that, it would be nicer is they were shorter sometimes....
2 hours is an insane waste of man time. Thats almost a conference LOL. If you need two hours EVERY week just for a staff meeting I don't know whats going on there but it smells like inefficiency. We have a one hour meeting every 2 weeks. Works just fine. Keep 'em brief, keep to the point, make decissions, delegate, assign responsibility, move on, go do some work.
20 - 30 minutes generally.
Agenda and STICK TO IT.
1: Review last meeting's minutes and ask each attendee about progress on their action-required item. (Knowing they WILL be asked in front of their peers ensures there will be progress, and a current status)
2: New items from management that WILL go into the minutes and WILL be passed to staff for action (ask who would like to take on each task, that way they "own" it.) Get a committment from them as to completion date or progress date. (There should ALWAYS be something new here. Even if an urgent task has come up, and been allocated to staff between meetings, it should be entered here so progress can be monitored, and demonstrated to all staff - this helps morale, seeing the company moving forward).
3: New items from staff that they see need actioning, and treat each topic with the same respect Management requests get. Allocate tasks similarly to 2 above.
4: Any other business - keep it relevant and related to work.
5: Close by thanking everyone for their attendance and the efforts they are putting in to get tasks completed. Then announce when the next meeting will be, and commit to posting minutes/actions and agenda by a certain time/date.
Agenda and STICK TO IT.
1: Review last meeting's minutes and ask each attendee about progress on their action-required item. (Knowing they WILL be asked in front of their peers ensures there will be progress, and a current status)
2: New items from management that WILL go into the minutes and WILL be passed to staff for action (ask who would like to take on each task, that way they "own" it.) Get a committment from them as to completion date or progress date. (There should ALWAYS be something new here. Even if an urgent task has come up, and been allocated to staff between meetings, it should be entered here so progress can be monitored, and demonstrated to all staff - this helps morale, seeing the company moving forward).
3: New items from staff that they see need actioning, and treat each topic with the same respect Management requests get. Allocate tasks similarly to 2 above.
4: Any other business - keep it relevant and related to work.
5: Close by thanking everyone for their attendance and the efforts they are putting in to get tasks completed. Then announce when the next meeting will be, and commit to posting minutes/actions and agenda by a certain time/date.
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