Thanks for the using styles Tip!
If you just want to skip a single part of your text while spell checking in Word, it's also possible without using a style.
Select the text you want to skip spell checking. Choose Language from the Extra menu (Word 2003), and check Do Not Check Spelling Or Grammar option.
And a really fast way of getting there is double clicking the "language button" on the status bar.
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I kind of feel the average user wouldn't bother with the convoluted fix suggested and would simply do as the reader above as suggested for Word 2003. (And in 2007, Review tab, then double click the Language button and then choose Do Not check Spelling and Grammar). Easy, quick and gives more control to the writer, rather than hiding it away in styles.
Maybe I missed something - and I can see why you wouldn't want to be check formulas or source code - but I would think it's rather important to be sure the specialized terms your company uses are correctly spelled if you want to continue in business
kk
kk
The article presents a high tech answer to the underlying problem of people being too lazy to update the custom dictionary properly and looking for some shortcut way to avoid doing their jobs properly.
As you point out, misspelling technical words significant to your profession is a quick route to business disaster.
A reader may be slightly annoyed at finding 'the' misspelled as 'teh' somewhere in a document (if the reader notices) but that annoyance is largely because the reader knows (correctly) that the writer did not care enough to bother spell checking the document before sending it out.
On the other hand, the annoyance over a writer who didn't care enough is the BEST that you can hope for when you misspell a technical term. If everything else is spelled correctly but technical terms are misspelled, the reader is likely to assume that the writer is incompetent in the field and didn't know how to spell the terms correctly. An even worse situation arises when the misspelled word turns out to be a correct spelling of the wrong term (this can be quite common is some technical fields where many similar words have different meanings).
This right-spelling-wrong-word will occasionally occur even in non-technical documents due to the way Microsoft Office's spell check system works combinded with the laziness of users who accept the first recommended spelling and click CHANGE or even CHANGE ALL without bothering to look to see what word the spell check is recommending and how it fits in context.
As you point out, misspelling technical words significant to your profession is a quick route to business disaster.
A reader may be slightly annoyed at finding 'the' misspelled as 'teh' somewhere in a document (if the reader notices) but that annoyance is largely because the reader knows (correctly) that the writer did not care enough to bother spell checking the document before sending it out.
On the other hand, the annoyance over a writer who didn't care enough is the BEST that you can hope for when you misspell a technical term. If everything else is spelled correctly but technical terms are misspelled, the reader is likely to assume that the writer is incompetent in the field and didn't know how to spell the terms correctly. An even worse situation arises when the misspelled word turns out to be a correct spelling of the wrong term (this can be quite common is some technical fields where many similar words have different meanings).
This right-spelling-wrong-word will occasionally occur even in non-technical documents due to the way Microsoft Office's spell check system works combinded with the laziness of users who accept the first recommended spelling and click CHANGE or even CHANGE ALL without bothering to look to see what word the spell check is recommending and how it fits in context.
As a programmer using blocks of code between paragraphs this is a great tip! Thanks Susan and thank you kees lucassen for sharing even more to the process.
This tip is also useful if you wish to include a passage in a different language. Use a different style for the passage and format the style. Instead of choosing "Do not check spelling or grammar" choose the appropriate language.
Thanks Susan. I like the idea of using styles, as well as the option of using do not spell selected text from Language. It appears that some of the people who have added comments here have to faith in the abilities or approach of their staff or coworkers. If someone produces a document that does not meet company standards then they need to be counselled about their poor work practices. That is not the fault of Word, it is the fault of management.
gosh. things have gone in reverse. In office 2003 we used to be able to mark text strings as "non-proofing" and MSAnything skipped it... forever. Also double barrelled words which are prevalent in Australian town names courtesy of our indigenous peoples heritage, could be managed. you could even install a custom dictionary of these words at a corporate level and be sure to never see "delete repeated word???" again.. example Wagga Wagga NSW, Goonoo Goonoo etc. I'm not sure this suggestion is very workable in comparison. Can we get non-proofing back please??
GoToAssit popup continues to block article contents after selecting collaspe in the popup. Have to navigate off current page abd back to to dismiss. I love Tech Republic but these are really annoying ads!
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