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I have been using Word for Windows since version 2.0 and I thought I knew a few shortcuts but these are spectacular. Thank you very much and keep these articles coming!
Thanks! Bookmarked for reference. In fact I made a new sub folder "word tips" for this one. Now I have to find the other word/office related bookmarks and move them to their new home.
I've always been your die hard mouse type, but as I've gotten older keyboard shortcuts have been slipping into my repertoire. These ones are golden.
I've always been your die hard mouse type, but as I've gotten older keyboard shortcuts have been slipping into my repertoire. These ones are golden.
To keep a hard copy of the shortcuts, for reference, Iwanted to have the article printed, but can not.
For anyone who wants a printed copy (and doesn't feel like copying this post out to Word), I created a PDF. You can download it here;
http://www.techrepublic.com/downloads/five-tips-for-lightning-fast-formatting-in-word/3338519
--Jody
http://www.techrepublic.com/downloads/five-tips-for-lightning-fast-formatting-in-word/3338519
--Jody
Thanks for the pdf -- which is handy since TechRepbulic doesn't make it easy to print these articles.
On the other hand, Tech Republic also doesn't make it easy to download your pdf because they insist on making the "download" a pop-up within a pop-up. You have to follow the link, then click the "download" button (Which is NOT a download link) so that it pops up a new page which then tries to popup the file (only to be blocked by the pop-up blocking of almost any corporate browser), then click the link that TechRepublic provides in case the download doesn't pop up.
Whatever happened to simple download links direct to a file...
On the other hand, Tech Republic also doesn't make it easy to download your pdf because they insist on making the "download" a pop-up within a pop-up. You have to follow the link, then click the "download" button (Which is NOT a download link) so that it pops up a new page which then tries to popup the file (only to be blocked by the pop-up blocking of almost any corporate browser), then click the link that TechRepublic provides in case the download doesn't pop up.
Whatever happened to simple download links direct to a file...
I use an app called CutePDF to save almost anything as a pdf file. CutePDF installs as a pseudo printer, so I clicked on the "more +" link at the upper right corner of this article and selected "Print" and then CutePDF from the list of printers.
I use a program called Clipmate. You just select the text that you want, Click copy and it is ready to paste into any word program or just print in Clipmate.
For printing, click and drag from the bottom up to select. Paste special into Word using the Unformatted Text option. You'll need to do a bit of clean up, but that's how I save these gems. (KB shortcut = ALT/E/S/U/U in sequence. No simultaneous keys.)
BTW Jodi, this is an absolutely brilliant article. #5, 'Remove Manually Applied Formatting', is functionality that I didn't even know existed, much less the keyboard shortcut. I'm all about using KB shortcuts. This article has been printed, posted in my cubicle, distributed to interested co-workers, etc....
Thanks!
BTW Jodi, this is an absolutely brilliant article. #5, 'Remove Manually Applied Formatting', is functionality that I didn't even know existed, much less the keyboard shortcut. I'm all about using KB shortcuts. This article has been printed, posted in my cubicle, distributed to interested co-workers, etc....
Thanks!
Save yourself some time if all you want to do is print.
Highlight (select) the text in the article, File > Print and there is usually a checkbox for "Selection". Click OK, and it prints what you select. If you are going to be fussy about how it looks, then go ahead and paste in Word. But for something short and quick. selection works for me.
BTW, most used kb by me are:
CTL + Insert > copies text like CTL + C
Shift + Insert > pastes text like Ctl + V
Alt + Print Screen > screenshot of the active window
CTL + Print Screen > screenshot of entire screen.
I find the last two useful when I want to convey a quantity of text in an email, and don't want to type it in. Quick and easy, and I get back to the task at hand.
Highlight (select) the text in the article, File > Print and there is usually a checkbox for "Selection". Click OK, and it prints what you select. If you are going to be fussy about how it looks, then go ahead and paste in Word. But for something short and quick. selection works for me.
BTW, most used kb by me are:
CTL + Insert > copies text like CTL + C
Shift + Insert > pastes text like Ctl + V
Alt + Print Screen > screenshot of the active window
CTL + Print Screen > screenshot of entire screen.
I find the last two useful when I want to convey a quantity of text in an email, and don't want to type it in. Quick and easy, and I get back to the task at hand.
When I get a document with runaway formatting I've found it to be faster to paste the document into a text editor, open a new document, and then paste the clean text into it. It's faster to apply new formatting in the clean document than try to find and fix everything in the old one. I've seen Word get stuck on some bad formatting and this is the only way to really get rid of it. I've also used OpenOffice to fix documents that Word couldn't fix.
When I first read this, I thought Ctrl + Shift + C was independent of the format painter, but alas, when the format painter is used to copy formatting, the format saved by this key combination is lost. So this key combination is equivalent to double clicking on the format painter which does the same thing.
Wow, you're right -- Format Painter does wipe out any formatting you previously copied using Ctrl + Shift + C. I never discovered that because I don't mix the two.
The Ctrl + Shift + C shortcut is still different from double-clicking Format Painter, though -- even though double-clicking Format Painter lets you continue to transfer formatting to multiple instances of text, you have to click the Format Painter button to turn it off when you're through with it. And as soon as you turn it off, it forgets the formatting you copied with it. Ctrl + Shift + C remembers the formatting you copied until you close Word (assuming you don't jump ship and start using Format Painter). That's why I think the shortcut has an edge over Format Painter.
Thanks for uncovering this bit of Word weirdness!
The Ctrl + Shift + C shortcut is still different from double-clicking Format Painter, though -- even though double-clicking Format Painter lets you continue to transfer formatting to multiple instances of text, you have to click the Format Painter button to turn it off when you're through with it. And as soon as you turn it off, it forgets the formatting you copied with it. Ctrl + Shift + C remembers the formatting you copied until you close Word (assuming you don't jump ship and start using Format Painter). That's why I think the shortcut has an edge over Format Painter.
Thanks for uncovering this bit of Word weirdness!
Thank you for the tips. If I have a manuscript completed using Word 2007, and I want to save the format as a template for all the other manuscripts that I write---how can I do it?
Don't have time to check - someone else probably pointed this out - but the MOST awesome thing about CTRL+SHIFT+C / CTRL+SHIFT+V is that it doesn't just format text - you can use it to transfer object formatting from one object to another, as well.
I have to admit I don't use most of the above keyboard shortcuts, mainly because I wasn't aware of them. I am not ashamed however, as I can probably do the same thing the shortcuts do using navigational key strokes in nearly the same amount of time. I may have to try the Ctrl+Shift+C and V though. Sound useful. As for the others...my list of shortcuts is full, partly due to the fact that I have many custom macros to which I assign keyboard shortcuts. 
Tip #5 is very helpful. I have this question: Is there a way Word can tell me what the reviewer was thinking when he changed the body type style to Copperplate Gothic? Great tips, thanks.
P.S. I was also concerned to read that the Format Painter feature has a "militant and devoted following." I have got to keep up.
P.S. I was also concerned to read that the Format Painter feature has a "militant and devoted following." I have got to keep up.
Wellsir, offhand I'd say the reviewer was paying homage to Hoosier font designer Frederic W. Goudy, who created Copperplate Gothic in 1901. Either that or the reviewer actually meant to select Comic Sans (and for that, I can offer no logical explanation).
Regarding the Format Painter cadre, yes -- you'd better take cover. They aren't highly organized, but the FP brigade takes no prisoners.
Regarding the Format Painter cadre, yes -- you'd better take cover. They aren't highly organized, but the FP brigade takes no prisoners.
To underline the words and not the spaces between the words select the words and press Ctrl + Shift+ W. Repeat to toggle the underlining off.
These are all great shortcuts and all keyboard too! I'm one of the old fossils who hates having to jump mouse-kb-mouse-kb every few seconds.
Thanks for the PDF file,Judy! But for those like me who want to have the comments also in a pdf file to include all shortcuts from readers, I used a DOPDF free software to take a printout in pdf format to preserve.
D PARAMESWARAN, www.sunflowerdance.com
D PARAMESWARAN, www.sunflowerdance.com
Shift + F3 is a golden three-way toggle that changes text from lower case to mixed (aka camel) case to upper case. It affects all selected text or, if no text is selected, the word where the cursor is positioned.
- Keyboard Shortcuts:
- Prev
- Next
- Toggle
