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...that my most used shortcuts in Outlook are Ctrl-A (select all) and Ctrl-Q (mark read), often triggered sequentially and followed with Delete?
I use folders and rules to sort out some of the chaff from the important stuff, then review it before subjecting whole folders to the above routine. If I were more confident that nothing relevent to my duties was being sent to the chaff folder, I would set the rule to just automatically delete the unimportant messages.
I use folders and rules to sort out some of the chaff from the important stuff, then review it before subjecting whole folders to the above routine. If I were more confident that nothing relevent to my duties was being sent to the chaff folder, I would set the rule to just automatically delete the unimportant messages.
I once had a potential client's response land in my spam filter. After several days of waiting, it hit me while hiking in the woods -- WHAM! Client was annoyed at my seemingly lack of interest. 
That's only happened to me once, but once was enough.
That's only happened to me once, but once was enough. 
I rely on rules to a great extent to keep my emails organised. I always have a copy of every email my manager sends me and have had many an opportunity to go back to previous years folders to refer to something there. Lots more rules too - including 'Permanently Delete' anything with particular words that have managed to get through the barriers - I'll let you use your imagination for those! Important tip - don't forget to backup your rules every now and then. Saves the pain of having to go through and reinvent them if anything goes wrong.
My favorite Outlook shortcut, and the shortcut I believe is THE most valuable shortcut for keeping things under control, is Shift-Delete. UMail doesn't pass Go, doesn't collect $200. It's just gone!
In Outlook 2010 this method is a mouse click away. In the top Ribbon there is a section called Quick Steps that does just that. You set up (instructions areno brainers) what folder where you want to that click to take the message. Then when you get one you click and it goes there.
Normally I'm big on keyboard shortcuts; but in the case of these two examples it seems a whole lot easier to just add the Folder List to your Outlook View, and then click to open a folder, and drag and drop to move an item from one folder to another.
- Keyboard Shortcuts:
- Prev
- Next
- Toggle
