Phooey
Make a PDF instead and ditch the meeting. Imbed You-Tube videos as part of it. Include colorful diagrams.
Use Information Mapping.
Put the PDF into Flipping Book.
Provide either an email address, or better yet, some kind of form associated with FAQs.
You can also use an interface for SitePal avatars.
If you are going to have a meeting (why?), plan it to have multimedia presentations.
Well, OK, there's a bit of sarcasm and irony to this, but a boss early in my career told me, "If you want to be productive, stay out of meetings".
If you absolutely must have a meeting, decide on which kind it is -- status, decision, etc -- and stick to it. For staff meetings, have the staff chime in for topics and put them up on the white board and cross them off as you address them in order.
In my professional opinion and experience, Managers and Directors are addicted to meetings and simply don't know how to conduct business any other way, even when it makes no sense at all. While it is true that concensus does produce better results (and when do managers ever seek to find concensus these days?), it is probably better to have the workers hash things out (with a manager listening in), rather than holding the narcissistic monologue.
Businessess seem to have forgotten that the role of the management is to provide resources for the workers to do their work -- certainly dysfunctional ones have.
Before using a Powerpoint presentation, ask yourself the question, "Is the effort worth it?".
It might just be better to move into the 21st Century.
