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And what happens if their servers go down? Businesses can't function without Email. Look at the wankers who complain every time RIM had outages?
RIM outages are not common at all. We have blackberry devices for about a decade now and we only had issues last year when they had issues. BTW, for that IT using exchange, remember you can setup Disaster recovery pretty easy with Message One from Dell. No exchange? No problem, enable Message One and your blackberry is working again with your email even when your network infrastructure is down!. Systems going up? disable message one and you will see transparent email sync and services restore to normal operation. Users can work without issues, try to do that if you use google as your main email provider. Perhaps Message ONe is available for google mail?
You can't include Gmail as it is an individual version. you need to subscribe [i.e. pay] to use the version that you can manage.
Ya. I am against Anything that looks at my Email. Google's privacy is horrible over the last little while.
[PS - Hope you aren't using IE8. Google ditches support for IE in mid-November.]
Ya. I am against Anything that looks at my Email. Google's privacy is horrible over the last little while.
[PS - Hope you aren't using IE8. Google ditches support for IE in mid-November.]
This is likely off topic but the first time I have seen a group of 'Outlook experts' in discussion. What is the recommended manner for searching archived e-mail files and can the archives be saved outside of the .pst file and still allow for e-mail retrieval, permitting a reduction in the size of the .pst?
Thanks
Bruce
Thanks
Bruce
Archives are .PST files, so you can't save an archive outside of one. You can save individual messages as separate files (.MSG files) and they re-open as e-mail messages. Another way to reduce the size of a .PST is to save attachments as individual files and then delete the e-mail that originally delivered them. Again, it's rarely the number of e-mails that causes size problems as much as the size of the attachments.
Do you know how to see the size of each message?
Do you know how to see the size of each message?
It is a manner of archive organization.
You can for instance, Create another data file (pst), Move all of 2010 correspondence, calendar, etc to that folder within outlook and then simply "dismount" the pst file and place that file somewhere in storage (file server, DVD, whatever)
If you need to go back that far for some odd reason you can retrieve the file and put it back on the system and mount it in outlook to have access to it once again.
This allows you to store old e-mail but get it out of your outlook. The key here is not to have outlook regularly accessing the old "archive storage" pst files.
You can for instance, Create another data file (pst), Move all of 2010 correspondence, calendar, etc to that folder within outlook and then simply "dismount" the pst file and place that file somewhere in storage (file server, DVD, whatever)
If you need to go back that far for some odd reason you can retrieve the file and put it back on the system and mount it in outlook to have access to it once again.
This allows you to store old e-mail but get it out of your outlook. The key here is not to have outlook regularly accessing the old "archive storage" pst files.
In our exchange environment when MO slows down, we rename the exisitng OST so outlook will rebuild a new one.
Yes, we do that too. If you rename the OST, when you launch MO you will see how the OST is rebuild from Exchage. A good practice is to have a SSD for OST or have an email mailbox because OST rebuild can take a couple of hours if the user have 15 - 20GB of email.
If people are concerned about privacy then zip your files with a password, then google etc. can see your information. But if companies still want to be in the stone ages with Outlook and have IT guy's fixing it constantly, not to mention viruses that love Outlook'
And you can always download your contacts from the popular email programs to have a backup'. And how many times has Yahoo and/or Gmail gone down in the last 2 years?
And you can always download your contacts from the popular email programs to have a backup'. And how many times has Yahoo and/or Gmail gone down in the last 2 years?
Having an ISP going down is a much more likely scenario. Racking up bandwidth and cause traffic bottlenecks are yet other problems with housing your data off-site. As far as zipping up with passwords.. how many users know how to do that? How many recipients are going to tolerate having to unzip messages? Seriously, most users have a hard time even grasping the concept.
Different is not always better.
Different is not always better.
ISP going down? If my memory serves me correct, I recall maybe 1 time last few years not being able to get to yahoo and/or gmail, I'm sure that's a better record then most office networks. On the zip item, I zip all my files to people, not to protect it but to have all files in one zip file (never had a complaint for zipping files into 1), and I'm sure it's a lot easier to add a password to a zip file then having an onsite IT guy/girl in the office :o), and if they can't grasp creating a zip file then maybe they should get educated with it esp. if they are working on the computer. Racking up bandwidth? like every person in an office is sending emails full of "HUGE" attachments at one time.
Other things that I would think of....
1. Empty the trash (I've seen users with many thousands of items in the Deleted folder).
2. After you run the updates, also defrag the hard drive, maybe that will help.
3. Assuming a multi-cored proc you could also try setting processor affinity to the executable. In these days of 6-core procs I would bet that would be a huge help. I've seen this mentioned on Jerry Pournelle's blog some time ago, and this helped his e-mail profoundly from what he's said.
4. I've heard also that indexing is a bit time-suck, wonder if disabling this somehow would help?
1. Empty the trash (I've seen users with many thousands of items in the Deleted folder).
2. After you run the updates, also defrag the hard drive, maybe that will help.
3. Assuming a multi-cored proc you could also try setting processor affinity to the executable. In these days of 6-core procs I would bet that would be a huge help. I've seen this mentioned on Jerry Pournelle's blog some time ago, and this helped his e-mail profoundly from what he's said.
4. I've heard also that indexing is a bit time-suck, wonder if disabling this somehow would help?
Both of these are good ideas, but they aren't specific to Outlook. You'll see across the board improvements with these, but if either result in major improvements they you likely had more problems than just slow e-mail.
If you have the OS and apps on one drive and data on another, there's no reason to index the OS drive. If you never search the data drive by content, there's no reason to index it either.
If you have the OS and apps on one drive and data on another, there's no reason to index the OS drive. If you never search the data drive by content, there's no reason to index it either.
If you run in an environment with a lot of integrated applications (Document Management System, etc.) keeping the C:\Documents and Settings\userID\Local Settings\temp folder cleaned out when using Exchange really helps as well. Not to mention the cached files under Local Settings\Temporary Internet Files (Content.IE5, Content.Word, Content.Outlook). Outlook and Word both write files out there and if it's not kept clean, can seriously impact the speed of the OS (XP).
Especially with the Outlook 2007; I have not seen an outrageously large PST file in Outlook 2007 Setups for independent clients. I am one of those that had too many emails under Outlook 2003, and the Programme had a fit, and wanted to cut the size of the PST arbitrarily, however, I used a outlook repair tool ( which has saved me too many times). Cost me about 40 dollars. And then I went to Outlook 2007. About all I am concerned with in Archiving my 2007 local client material is the availability of the emails. So, whilst the emails collected for reasons beyond my control over several years ( truly) if I archive my emails, and then slowly whittle them down as I save the content to indexed content ( I know the Archive from an Exchange server is different, but sometimes the problems with it is too much to believe).
Anyway, thanks for great tips again Jack.
Anyway, thanks for great tips again Jack.
The cached Exchange mode can lead to large ost files. These can be compacted in the same way as above. Check your total folder size against the size of the OST file (which I usually find using %temp%\..\Microsoft\Outlook to reduce time to browse to it). If the OST is more than a few 100MB larger than the folder size, it can be quicker to close outlook, delete the OST and then reopen Outlook to reload the data from the server (depending on speed of network) as niko88 mentioned. I had one client with a 19GB OST file when his server data was only 2.5GB and taking 10 minutes to open Outlook. Dropped to less than 20 secs after deleting and reloading OST.
Hope this helps.
Hope this helps.
In my office regular OST file size is 10+ GB.... is similar to the exchange user mailbox size. SOmetimes we need to defrag / compress the OST
Hi,
If you are facing performance issues then it may be resultant of overlarge PST file. To avoid corruption & boost in speed, You must review your PST file size on time to time. If your PST file becomes overlarge then split it in to small manageable files.
I have used a splitter tool to split large PST file in manageable files.
To download demo of this software, Click at : http://download.stellaroutlooktools.com/StellarPhoenixPSTFileSplitter-Soho.exe
Regards
Russell Smith
If you are facing performance issues then it may be resultant of overlarge PST file. To avoid corruption & boost in speed, You must review your PST file size on time to time. If your PST file becomes overlarge then split it in to small manageable files.
I have used a splitter tool to split large PST file in manageable files.
To download demo of this software, Click at : http://download.stellaroutlooktools.com/StellarPhoenixPSTFileSplitter-Soho.exe
Regards
Russell Smith
Hi Jack,
Very nice Information but i read in this topic about large pst size and want to share my self experience about facing a problem related to large pst .
Due to large pst i mostly lost my mail of outlook 2007 few days ago and not understand how to split my important pst file then i search it in Google and find out about a tool which is useful for me and split my large pst file in this way i secure my important mail and my outlook also take a good speed after use of tool,you can get more information from this blog http://exchangerecovery.hubpages.com/hub/Split-PST-File-in-an-Easiest-Way
Very nice Information but i read in this topic about large pst size and want to share my self experience about facing a problem related to large pst .
Due to large pst i mostly lost my mail of outlook 2007 few days ago and not understand how to split my important pst file then i search it in Google and find out about a tool which is useful for me and split my large pst file in this way i secure my important mail and my outlook also take a good speed after use of tool,you can get more information from this blog http://exchangerecovery.hubpages.com/hub/Split-PST-File-in-an-Easiest-Way
Enabling Outlook Preview and/or a Reading Plane can also drastically slow down Outlook and cause hang-ups. Best perhaps to skim read the email subject and click on the ones you want to read.
Another useful tip for most users is to cut down the clutter on the Inbox header Bar using RH Click, Customize current view, Fields and display only the ones you need, in the order you want.
Another useful tip for most users is to cut down the clutter on the Inbox header Bar using RH Click, Customize current view, Fields and display only the ones you need, in the order you want.
Not sure why no one ever mentions this, but this is the easiest way to speed up outlook, its the first thing I try and a lot of the time it works
What 'is' the normal email template - what does it do? And, perhaps more importantly based on your suggestion, what difference does it make to the appearance of your incoming/outgoing when it is deleted?
Large PST's and numerous PST's can surely slow down Outlook.
I create a monthly archive PST in which I manually store my important read and sent emails and I delete the unimportant emails as soon as I can. At the end of the month, I disconnect the monthly archive and start a new one.
I use X1, a powerful search tool to search my closed archives. X1 allows for more granular searches and does a much faster job at it than Outlook does.
This method keeps Outlook's open ost and pst's to a minimum and helps Outlook open up pretty quickly.
Of course, if you have an email journaling tool on the network, there should be little need for user based email archiving. Users can simply delete everything they read every month and use the journaling search tool Outlook plug in to find old emails.
I create a monthly archive PST in which I manually store my important read and sent emails and I delete the unimportant emails as soon as I can. At the end of the month, I disconnect the monthly archive and start a new one.
I use X1, a powerful search tool to search my closed archives. X1 allows for more granular searches and does a much faster job at it than Outlook does.
This method keeps Outlook's open ost and pst's to a minimum and helps Outlook open up pretty quickly.
Of course, if you have an email journaling tool on the network, there should be little need for user based email archiving. Users can simply delete everything they read every month and use the journaling search tool Outlook plug in to find old emails.
I checked Task Manager when I saw that tip, but Agent.exe wasn't running. I did a search, found the file in the C:\Program Files (x86)\Shoreline Communications\ShoreWare Client folder, and updated the compatibility setting there, but still no luck.
Any thoughts, anyone?
Any thoughts, anyone?
With ultra fast computers these days and SSDs, the size of the active .pst file will become less and less important, since computing power increases exponentially. It'll just power through the complexity.
I'm not sure I agree with your description of the server being a PST but it's not worth redescribing here. What I would note though is that the OST isn't all that different from a PST and when getting large could cause the same issue. Multiple PSTs - yes but as mentioned, only if older ones are closed. I think it's unrealistic to expect end users to remain concious of these things though.
Backing up PSTs is an interesting concept but I can't see it being manageable in a larger environment.
Why no mention of Exchange 2010 and its archive DBs? There are also 3rd party archive DB solutions.
Backing up PSTs is an interesting concept but I can't see it being manageable in a larger environment.
Why no mention of Exchange 2010 and its archive DBs? There are also 3rd party archive DB solutions.
PST backups are always a nightmare. If you have a 10GB pst and a user add a single email, you need to backup the entire PST. But there is solutions now for this:
http://www.datamills.com/products/edgesafe-pst-backup
Benefits:
1-) backup pst even if outlook is open
2-) backup pst from local store to central server or location (centralize all your psts backups in one single location)
3-) incremental backups for psts (only backups changes of the psts).
And I read lately Carbonite and Dropbox allow you to backup pst in incrementals. I need to test it in a lab but if this works, you can have your PST in a dropbox and backup is done in an snap
http://www.datamills.com/products/edgesafe-pst-backup
Benefits:
1-) backup pst even if outlook is open
2-) backup pst from local store to central server or location (centralize all your psts backups in one single location)
3-) incremental backups for psts (only backups changes of the psts).
And I read lately Carbonite and Dropbox allow you to backup pst in incrementals. I need to test it in a lab but if this works, you can have your PST in a dropbox and backup is done in an snap
For free PST backup tool you can use: http://www.safepstbackup.com/, it can also backup Outlook while running.
We have 200 users accessing Outlook via a few Terminal Servers. This means the mail database is "one large mass" and there are no individual PST files. Works well EXCEPT when it comes to searching. Searches are painfully slow, sometimes taken 5-10 minutes or even crashing Outlook. In addition, sometimes the results come back with "no results found" when clearly there are emails with that particular keyword.
You will need to implement EAS from Zantaz or another archive solution for exchange. Exchange is not designed to be a big storage for email, is just for mailflow.
Some things I've found that also help:
When using XP especially, keep the local user temp files cleaned up from:
C:\Documents and Settings\UserID\Local Settings\Temp
Also check:
C:\Documents and Settings\UserID\Local Settings\Temporary Internet Files
\Outlook and \Word folders.
(Make sure applications are closed first.)
Delete old mail profiles.
Keep your hard drive defragged and the same for your PST/OST files.
When using XP especially, keep the local user temp files cleaned up from:
C:\Documents and Settings\UserID\Local Settings\Temp
Also check:
C:\Documents and Settings\UserID\Local Settings\Temporary Internet Files
\Outlook and \Word folders.
(Make sure applications are closed first.)
Delete old mail profiles.
Keep your hard drive defragged and the same for your PST/OST files.
After Compacting PST and OST files, Defrag the file system containing the files. I have seen some incredible improvements by doing this, especially on older computers.
Also, Compact regularly, especially OST files. I have seen many OST files that are four times larger than they need to be.
By regularly compacting, you stop this happening and also avoid a Compact operation that could take hours.
Also, Compact regularly, especially OST files. I have seen many OST files that are four times larger than they need to be.
By regularly compacting, you stop this happening and also avoid a Compact operation that could take hours.
As a general email management technique for a home user, my Inbox and folders are getting embarrassing large. I have all kinds of files stored in my email...pps, xls, doc, jpg's etc... ad nauseum.
Many of these files I do retrieve for current use, but I think I'd rather have them available OFFLINE.
I don't use Outlook, but rather Thunderbird.
If I just back up my mailbox folder to another volume, then delete the content of my folders would that be a sufficient home remedy for out of control mailboxes ? I think this way, I can continue to use the current folder structure and the email rules I have created for the past few years. Then later, I can reconnect to my backed up email folders to retrieve anything I want.
Or alternatively, for a home user, I could set up a secondary older computer with Thunderbird loaded onto it for the only purpose of standing ready to retrieve backed up mail or any other data for that matter.
Would this be a good enough strategy to use (for a home user).
Great Thanks
Many of these files I do retrieve for current use, but I think I'd rather have them available OFFLINE.
I don't use Outlook, but rather Thunderbird.
If I just back up my mailbox folder to another volume, then delete the content of my folders would that be a sufficient home remedy for out of control mailboxes ? I think this way, I can continue to use the current folder structure and the email rules I have created for the past few years. Then later, I can reconnect to my backed up email folders to retrieve anything I want.
Or alternatively, for a home user, I could set up a secondary older computer with Thunderbird loaded onto it for the only purpose of standing ready to retrieve backed up mail or any other data for that matter.
Would this be a good enough strategy to use (for a home user).
Great Thanks
then what you're really missing is WAN Optimization. See the client version or the appliance from Riverbed...(Steelhead).
[FD: Riverbed employee...but astonished not to see this mentioned so far...]
[FD: Riverbed employee...but astonished not to see this mentioned so far...]
we have riverbed equipments but I don't know if riverbed helps opening a pst file trough the wan... specially if the pst is big (15GB+) ??
That can be sorted out with a tool that can defrag individual files, and move the PSTs to the end of drive (or move them to a individual partition if a separate SSD isn't available)
Awesome tips, My Outlook would slow to the point of getting a NOT RESPONDING message and then just, after a few minutes, it would suddenly start working. I used the Scanpst to repair a file and then compacted the ost file. Now it works great.
I'm with SKDTech above, I have had to deal with 20+ GB PST's for a number of our Hosted Exchange customers. It always appears to be senior staff like directors. I worked on a directors mailbox this week and he had never deleted a single email in over 10 years... I had to remind him all his mail is auto archived anyway and politely encourage him to shrink that PST right down..
20GB pst not good. split email in years. is better.he will enjoy very good performance, less corruption, etc.
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