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Were there any surprises on this list or are these tricks already part of your Word shortcut repertoire? What other uncommon techniques do you use and/or share with your users?
If you are working in a large table that spans pages and need to select a column, you can use Shirt+Right Click. That way you don't need to scroll up to the top of the table.
It's an easy way to select text, but as a Word instructor, I am surprised at how many people do not know the quick ways to select text. Click once in the margin (print layout is best) and you select the line. Double click to select a paragraph, and the triple-click selects the entire document. It's a great trick for the keyboard deficient.
I am responsible for creating training materials for our IT applications- I will use MANY of these tricks on a daily basis. Thanks so much!
I've just been trying for half an hour to find thie .pdf version of this article to download. I go to the .pdf link and get the summary of the article etc. but no 'download here' link.
PLEASE tell me how to do this.
Thanks
PLEASE tell me how to do this.
Thanks
Hi,
Sorry you're having trouble on the downloads page. I can't seem to replicate the problem, though, so I'm not sure what might be happening. If you want to send me your address, I'll e-mail you a copy of the PDF.
Thanks,
Jody
Sorry you're having trouble on the downloads page. I can't seem to replicate the problem, though, so I'm not sure what might be happening. If you want to send me your address, I'll e-mail you a copy of the PDF.
Thanks,
Jody
to go through that much trouble when you have the answer on the Download page?
"This download is also available as an article." Here is the URL for the HTML version:
http://articles.techrepublic.com.com/5100-10877-6092163.html
Cheers.
"This download is also available as an article." Here is the URL for the HTML version:
http://articles.techrepublic.com.com/5100-10877-6092163.html
Cheers.
Here is the URL to the HTML version:
http://articles.techrepublic.com.com/5100-10877-6092163.html
Cheers.
http://articles.techrepublic.com.com/5100-10877-6092163.html
Cheers.
If you are reading the file in Adobe Reader 8 the file will be temporarily downloaded to your system for reading. to save it click on the floppy disk symbol in the menu bar.
Because I avoid using Mouse because it annoys me I try to use keyboard wherever possible and the best place is word
My routine shortcuts are
ctrl[D] - To open the formatting box
alt[o][p] - For opening the paragraph setting box
alt[o][n] - For bullets and numbering
ctrl + shift + + - For Superscript
ctrl + + - For Subscript
For working on any of the windows I use ALT key with the underline letter like alt [f] to drop the the file menu
apart from this Can i ask you one thing about any advanced book on word to get thorough knowledge of Word2003. I love working on Office applications especially Word. I want to learn about every aspect nd functions of it. Can u suggest a book
My routine shortcuts are
ctrl[D] - To open the formatting box
alt[o][p] - For opening the paragraph setting box
alt[o][n] - For bullets and numbering
ctrl + shift + + - For Superscript
ctrl + + - For Subscript
For working on any of the windows I use ALT key with the underline letter like alt [f] to drop the the file menu
apart from this Can i ask you one thing about any advanced book on word to get thorough knowledge of Word2003. I love working on Office applications especially Word. I want to learn about every aspect nd functions of it. Can u suggest a book
I recently (finally!) upgraded from Office 2000 to Office 2003 and find that some of these tricks still work, while others don't appear to any more. Has anyone got an authoritative list of tricks in different versions of Word?
I went thru all of the tips in my copy of Office 2003 and they all worked. The only one that was difficult was hint 6 first bullet. Double clicking inside on the upper ruler opened the tab dialog box. However, double clicking in the "margins" of the upper ruler opened the page set up box.
Let me know what hint didn't work for you.
Fred
Let me know what hint didn't work for you.
Fred
Actually, this isn't just Word, but Word is my favorite place to use it. If you want to quickly reduce or enlarge the view on your screen, hold down the Control button and scroll with the mouse. You can adjust in small increments (much easier than using the set amounts in Zoom, or typing in a custom percentage). In addition, you can use this for a QUICK "print preview." It takes only a split second to reduce from 100% all the way down to thumbnails. Also, this uses one of my favorite techniques. I'm neither a mouse-only nor a keyboard-only person, and I love quick tips that enable me to use a left-hand keystroke with a mousing action. The control-scroll action works in Outlook (within a message), PowerPoint, Excel, and Internet Explorer.
This isn't a trick exactly. I have a boss who does two things that are nightmarish as to formatting. One, she compiles a document using text from several sources, each having their own formatting. Two, she "formats" using typewriter techniques [such as manual tabs for indentions, and spaces to center a heading]. Then she wonders why her formats go skewy. I take it over when she finishes her edits. My first step is to PRINT a copy of the document showing roughly what her format was, particularly as to outline levels. Then I copy the entire document and paste it as plain text (usually in place, but you can put it in a clean document if desired), and convert all multiple spaces to single spaces. In addition, I delete all tabs (using Find and Replace) and all manual line breaks. Then I reformat the document using paragraph formatting commands, and bullet/outline formatting if needed--along with the Format Painter. BELIEVE ME, it's way faster than manually correcting all those formatting oddities. (p.s. I really like the tip about using Ctrl-Shift with C or V for copying/pasting formats.)
Excellent article! Thought I knew most little tricks after 20 years with Word (well, almost). A couple slipped by me. Good job.
I've been using Word on Macs for years (still am!), but am using the the Windows version for work. Most of the shortcuts and tricks that work in Mac are still in the Windows versions, but the keystrokes are quite different. This article has saved me a lot of time by pointing out some of the things I've been missing.
Thanks!
Thanks!
Very nice! Thanks, probabbly there is a book with all of these and a lot more listed out there. I knew that this kind of info was out there but not quite sure where, so leave it up to
Tech Republic to post it! Great job guys!
Tech Republic to post it! Great job guys!
Select the table columns (excluding the end-of-row marker) and hit the Center button. Then hit the Left-align button. All white-space before and after the cell text entry is removed!
Your tip about removing redundant white space in tables is something I've been wishing for a VERY long time. I have resorted to removing spaces manually (in a small table), but you just can't do that when it's hundreds of rows, or thousands. I've also resorted to copying a table over to Excel and using its TRIM and CLEAN formulas to get rid of spaces, but THIS is ever so much easier! THANK YOU!!!!!
You can of course use format painter ou the edit menu's redo or Ctrl-R, but i find it more pratical and time saving using F4 to repeat the last formating applied.
That way i can select with the mouse and use the free hand to hit F4. This way there is no need to turn off the format painter when done and only one key involved.
That way i can select with the mouse and use the free hand to hit F4. This way there is no need to turn off the format painter when done and only one key involved.
it only works to repeat the last command used. If what you want is to format, let's say, paragraph #3 to look like paragraph #7 (and you are already typing paragraph #15), F4 will not work... Format Painter will. If you have JUST reformatted p#7, then F4 would repeat on p#3, but if, and only if, formatting a paragraph was the LAST thing done.
F4 remembers the last command. So if I select text and click buttons on the toolbar to apply bold, italics and underlining, it remembers the last command I clicked. However, if I select text then open the font dialog box and select bold, underline and ALL Caps and click OK. It applies it to the selected text. Then I select the next text and click F4. All attributes are applied. The "last command" was apply all these attributes when I click OK.
This is really hot stuff! I liked issues #3, #4, #7, #8, and #9 the better. I remember having been in a mess sometimes or regretting old time WordStar tricks Jody Gilbert found how to implement with current Word.
Trick #10 is a little trickier than needed. For Word to create a new document based on a template already existing either in your system or on a local area network server repository, you only need Windows Explorer to navigate to that template folder, wherever it may be, press [Alt] and clik-and-drag the template file to yuor desktop.
Windows will show the little arrow marking a direct access icon both along the process and upon leaving the file icon in your desktop... and you're there!
Trick #10 is a little trickier than needed. For Word to create a new document based on a template already existing either in your system or on a local area network server repository, you only need Windows Explorer to navigate to that template folder, wherever it may be, press [Alt] and clik-and-drag the template file to yuor desktop.
Windows will show the little arrow marking a direct access icon both along the process and upon leaving the file icon in your desktop... and you're there!
You're so right -- creating a template shortcut is vastly simpler than creating a template-specific Word shortcut. (I think I was a little infatuated with the power of Word startup switches and got carried away!) Thanks for your suggestion.
Jody
Jody
First thing I do when trying these tips out is to open a blank
Word document, and type in the following:
=rand(12,7)[return]
where [return] is the 'return' key. This creates 12 paragraphs of
seven sentences "The quick brown fox jumps over the lazy dog."
Fast, and now I can try many of the tips on 'real' text.
Word document, and type in the following:
=rand(12,7)[return]
where [return] is the 'return' key. This creates 12 paragraphs of
seven sentences "The quick brown fox jumps over the lazy dog."
Fast, and now I can try many of the tips on 'real' text.
Or, in Germany/running a German version of Windows and Word, the equivalent text is "Franz jagt im komplett verwahrlosten Taxi quer durch Bayern."
It didn't work on my Word. What appears on the blank page is "=rand(12,7)".
Any settings/options to enable in Word?
Thanks.
Any settings/options to enable in Word?
Thanks.
Tools|Autocorrect Options - Autocorrect, turn on Replace text as you type.
BTW, the first number is how many paragraphs you want, the second is how many sentences in each paragraph.
BTW, the first number is how many paragraphs you want, the second is how many sentences in each paragraph.
Thanks to all for great Word Shortcuts. Here's one of my favourites. To a draw horizontal line, with an automatic hard return above and below the horizontal line, type the hyphen symbol three times and press ENTER. eg --- ENTER. (Note: do not use the underscore - it's the hyphen you want). This is good to use to separate body text from header and footer text if used at the bottom of the header text and the top of the footer text. To delete the horizontal line, you need to select both the hard returns (above and below the horizontal line) and press delete.
This also works with * (interesting effect)as well as = AND underscore (thicker, continuous line).
Thanks to all for the great tips.
Thanks to all for the great tips.
who couldn't get #4 to work? It would always call up the research function.
--Allen
--Allen
Don't click--drag! If you let go of the mouse before you reach another line it will take you to Research.
You used to be able to do this "way back when" in word by using the right mouse button alone!
You used to be able to do this "way back when" in word by using the right mouse button alone!
dragging. I get a nice vertical box & no matter whether I let go the mouse button or that Alt key first: bam right into Research. Oh well. Such is life.
--Allen
--Allen
It's touchy since Office 2003 - the column you're trying to delete has to be a good size. I haven't figured out exactly what size that is, but try a little bit larger size than whatever you're trying now. If I can't get it to highlight, I'll adjust tabs or something so I can have a larger area to drag over! And whatever you do, try not to release the mouse button until you've reached another line.
probably the electrical contacts in your mouse is not good. it's going on/off even though you are pressing on it.
I tried in on another computer & sure enough, it works like a charm.
Thanks.
--Allen
Thanks.
--Allen
You are most likely attempting to do this for text inside a table. If you try this tip while in a table, you will get the result you mention. Try cutting and pasting the "Takeaway" blurb in any article, and try this - it doesn't work because the Takeaway blurb is a table. To see for yourself, right-click on any text in the copied "blurb", and you'll see options to edit table elements - these are only available if it is a table.
It has nothing to do with your mouse!
It has nothing to do with your mouse!
I was sure that this one would be in the top 10 but it wasn't, so here it is:
If, like many, you are often watching your keyboard when you type rather than the screen, then you've often typed a line or two after having forgotten to cancel the Caps Lock. Rather than re-type, you can reverse the process easily by selecting the text and using Shift F3 repeatedly until you achieve the desired result.
Try it, it's magic. It's even worth copying such mis-formatted text from an email to Word in order to correct it, and then back, rather than re-typing which, while not taking too much time, is extremely irritating.
If, like many, you are often watching your keyboard when you type rather than the screen, then you've often typed a line or two after having forgotten to cancel the Caps Lock. Rather than re-type, you can reverse the process easily by selecting the text and using Shift F3 repeatedly until you achieve the desired result.
Try it, it's magic. It's even worth copying such mis-formatted text from an email to Word in order to correct it, and then back, rather than re-typing which, while not taking too much time, is extremely irritating.
Thanks for sharing!
This short cut would be more well-known if Microsoft has bothered to list "Shift + F3" next to their "Change Case" command in the "Format" menu.
But I stopped expecting them to have well-designed products long ago.
This short cut would be more well-known if Microsoft has bothered to list "Shift + F3" next to their "Change Case" command in the "Format" menu.
But I stopped expecting them to have well-designed products long ago.
further comment to the calculate function, it also works on operators,so;
2
22/7
select and hit the button, then paste and you get 5.14 neat! (you don't get pi to 18000 decimal points but this IS Word, and how many crashes do you need?)
Jon.
2
22/7
select and hit the button, then paste and you get 5.14 neat! (you don't get pi to 18000 decimal points but this IS Word, and how many crashes do you need?)
Jon.
To delete a table column,row, or the entire table select and press the Backspace key.
This is great! Any chance you could do something similar for Excel? (Or if an article already exists, please let me know.)
This isn't really the same format (it's way more comprehensive, for one thing), but there's a lot of useful info in it:
75 essential Excel tips
http://downloads.techrepublic.com.com/abstract.aspx?docid=172476
Thanks for the suggestion!
Jody
75 essential Excel tips
http://downloads.techrepublic.com.com/abstract.aspx?docid=172476
Thanks for the suggestion!
Jody
If you're typing a long document and want to check often the print preview, or just to quickly look up a previous page, just press Ctrl+F2. To return, press Esc.
Enjoy!
Enjoy!
If you've created a table or inserted it from Excel at the top of the document then decide you need to add text above it (a title for example). Press Ctrl-Home and Enter and you can add lines before the table .
- Keyboard Shortcuts:
- Prev
- Next
- Toggle
