Yeah, but what if you want to hold the files outside the site?
Our office has SBS 2003 with SharePoint 2.0, and went paperless earlier this year. We're having some trouble with emails not being delivered, and since I haven't found an adequate solution to that problem yet, I'm exploring alternatives. The alerts section of SharePoint intrigued me, as instead of the document creator sending the email as an attachment and wasting space in their inbox, if the files were included in the SharePoint document library, alerts could be configured to automatically notify the people who need to know that the file has changed to go and deal with it, which would provide an ideal solution except for one thing; the document library. Because SharePoint expects all files to be added to the document library one at a time, after the user has completed their work with a document, they would have to remember to add it to the doc library, or at the very least, email the doc library to add the file. What would be really ideal for our organization would be to designate certain folders on a remote workstation as containing the library files. That way, when a file is created, saved, or modified in the underlying directory, an email can be sent to the appropriate parties indicating their attention is required.
For example; an invoice is faxed to the office. The fax department saves the file in a folder for accounts payable, which sends an alert to management for approval. When management views and approves the file, then resaves it, the change then sends an alert to A/P that the file needs their attention to cut a cheque.
How do we do THAT?
Greg Porter
Food Family Credit Union
