Discussion on:

10 things you should know: Microsoft's SharePoint Services

http://techrepublic.com.com/5138-7343-5806974.html

In what innovative ways have you used Microsoft's SharePoint Services? Is there something you think the TechRepublic community should know about SharePoint; something we should include in this list?

Our office has SBS 2003 with SharePoint 2.0, and went paperless earlier this year. We're having some trouble with emails not being delivered, and since I haven't found an adequate solution to that problem yet, I'm exploring alternatives. The alerts section of SharePoint intrigued me, as instead of the document creator sending the email as an attachment and wasting space in their inbox, if the files were included in the SharePoint document library, alerts could be configured to automatically notify the people who need to know that the file has changed to go and deal with it, which would provide an ideal solution except for one thing; the document library. Because SharePoint expects all files to be added to the document library one at a time, after the user has completed their work with a document, they would have to remember to add it to the doc library, or at the very least, email the doc library to add the file. What would be really ideal for our organization would be to designate certain folders on a remote workstation as containing the library files. That way, when a file is created, saved, or modified in the underlying directory, an email can be sent to the appropriate parties indicating their attention is required.

For example; an invoice is faxed to the office. The fax department saves the file in a folder for accounts payable, which sends an alert to management for approval. When management views and approves the file, then resaves it, the change then sends an alert to A/P that the file needs their attention to cut a cheque.

How do we do THAT?
Greg Porter
Food Family Credit Union

And with the right tools it becomes a document management system.
http://www.macroviewwisdom.com

Here is the component that generates document based on the custom template. The documents are generated from the sharepoint list ... so the data is pulled from the list item into the document on the fly:
http://store.sharemuch.com/products/generate-word-documents-from-sharepoint-list

Hope that helps,

Yaroslav Pentsarskyy
Blog: www.sharemuch.com

We are looking for a candidate including offer rates for a candidate to perform SharePoint Implementation Support and Consulting in the South East. Send resume to careers@prosidianconsulting.com

good and true 10 things

First of all. Thanks very much for your useful post.

I just came across your blog and wanted to drop you a note telling you how impressed I was with the

information you have posted here.

Please let me introduce you some info related to this post and I hope that it is useful for community.

There is a good SharePoint resource site, Have alook

http://www.how2sharepoint.com/

http://www.sharepoint2003.com/

http://sharepointbank.com/

Thanks again
Rahul

Hi!
In regard to #5, it's worth to note that proper metadata can improve performance not only on the user level, but also SharePoint's own performance.
Another thing that's worth noting is that SharePoint is incredibly extensible, both by coding and by using off-the-shelf add-ons such as Harmon.ie (http://harmon.ie) or even systems such as Confluence (http://www.atlassian.com/software/confluence/overview/team-collaboration-software).