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Document Management

By johanv ·
Help! I just had a nice row with the Financial Director(FD) over document management. I did a quick seach on the company network for files (Excel, Word) older than July 2003 and got the result of 23000 files taking up 3.7GB of storage space. The FD sees no problme with the 3.7GB space being taken up (nor do I), however I do have a problem with the fact that at least 70% of the files are not named or stored in a logical format. Now the the FD believes that by putting in a better folder-structure & implementing Sharepoint Portal, all these worries would go away, even though I tried to explain that the users need to be educated in how to logically store files and only store files that are required. I believe that you can put all the greatest tools in place, but if the users aren't educated the situation will persist. Now before you all throw tomatoes at me about why I let the storage go belly up......I inherited it. Even trying to implement IT policies are met with the greatest resitance from the FD (who is incidently represents I.T. on the Board). Any advice on how to implement best practices in this hostile environment?

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Potential Solutions

by BFilmFan In reply to Document Management

Ask your boss if he believes that anyone could do his job if given the right tools. When he says no it takes and training, you have him.

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Tried it...

by johanv In reply to Potential Solutions

Tried it countless times before but he won't change his mind (unless he comes up with the concept/idea/strategy). I've even tried getting him to "think" he came up with ideas, but certain fundemental issues he will not change his mind or even consider valid points.

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Tried it...

by johanv In reply to Potential Solutions
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A few tips

by lindon.watson In reply to Tried it...

If you haven't solved this problem with your FD, let me know as I have a few tips on document management and the most change resistant people/organisations.

lindon.watson@bluearcgroup.com

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