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Employee training

By NaughtyMonkey ·
I have been asked to give a presentation on security to my company's employees and present the new network and email policies. I wrote the policies, but I am not good at presentations at all. I only have a week and a half to put this together. Does anyone have some pointers on delivering good presentations and how to lay it out. It should only be about 30 minutes, but that can be an eternity for the speaker.

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Presentations

by dspeacock In reply to Employee training

There have been a couple of good ones (Powerpoint) here on e-mail security and the like, they can show you one method and format.

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Join a toastmasters group

by Grodriguez In reply to Presentations

For the future as it looks like you'll give presentations. You may want to visit a toastmaster's group in your area. You'll get the opportunity to speak in front of a group and they will give you good feedback on your speach.

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Preparation is Key

by CaptBilly1Eye In reply to Employee training

Hey Greg, to make your presentation go smoothly, prepare a outline and print it out. You can even use that as a hand-out to give 'em all something to look at. It's always a good idea to start off by doing a very brief over-view of what you are going to cover and ask everyone to hold off on their questions until the end (they can jot down their questions so they won't forget). The reason for the latter is so your 'flow' is not interrupted and also because you may answer their question later on anyway in your presentation. Other than that, the best tip I can give is to try to give eye contact to some of the participants while you speak... focusing on different ones as you go (in-between looking at your notes, of course).

As far as the lay-out goes, I'd start with reasons why security is important and why everyone needs to be involved and aware.

I hope these pointers help and your presentation is a success and... for your sake, over quickly.

Good Luck from the Low Country to the Highlands.

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Not Quite

by stew In reply to Preparation is Key

The outline idea is good, but insufficient. You don't want to put all of your content on the slides. The slides should be as brief as possible while mentioning the salient points you want to convey. The notion is that you don't want your audience concentrating on reading the slides and not listening to what you have to say. Also, the less you put on a slide, the less tendency you'll have to stare at it and read it to your audience.

IOW, you put enough on the slide to prompt you to say the right things and to help the audience follow along, but not so much that they don't need to take notes.

As for asking folks to hold questions to the end, I don't quite agree. While it is true that you can lose your train of thought due to a question, and a question can lead you off on a tangent, you also don't want your audience confused throughout the rest of your presentation because something was unclear.

If your slides are complete but brief, you can easily regain your train of thought. If you don't honor the question until you are finished with your current thought and are ready to entertain it, then you can't get derailed easily. The only issue is to ensure that the question asked is germane to the presentation. If it is a good question, but beyond the scope of your presentation, then suggest addressing it after the presentation.

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Slides? What Slides?

by CaptBilly1Eye In reply to Not Quite

Slides? Neither Garym nor I mentioned slides. An outline is just a written list of topics, sub-topics and brief descriptions. The outline is not the presentation. It is just a synopsis of what will be covered (eg. a guideline).
I find slide presentations to generally be boring and very little is retained by the participants.
After doing public presentations for over 25 years, I've found keeping it short, interesting, informative and a slight bit entertaining works best. But I still believe that Preparation is the most important part of any presentation. In that the more you are comfortable with what you have prepared and organized, the smoother your presentation will be.
He has new policies to present. Focusing on the 'what' and 'why' in a structured format that he is comfortable with should be sufficient.
Besides... let's not indulge in overkill... after all it's only a 30 minute presentation.

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Overkill?

by stew In reply to Slides? What Slides?

Perhaps there was no mention of slides, but they are usually implied. You may find slide presentations to be boring generally, but that isn't because the presentation uses slides. Slides actually help to keep you and the audience synchronized. My tips in another post on what to put on the slides should keep them from being a problem to create or view.

As you might guess, I've had a lot of experience giving presentations, too. Your litany of "short, interesting, informative, and a slight bit entertaining" is not antithetical to using slides in the presentation.

The entertainment aspects must be weighed carefully for the audience.

Finally, a 30 minute presentation is a big deal to a newbie. The comfortable style of someone with great experience cannot be expected of one with no experience.

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whatever

by CaptBilly1Eye In reply to Overkill?

your misinterpreting what is suggested and what is originally asked along with your need to reply to respondents rather than to the inquirer make your two cents worth just that... 2?

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Indeed

by stew In reply to whatever

At the risk of merely satisfying my "need to reply to respondents rather than to the inquirer," I'll address your affront.

Your claim is that I misunderstood the OP and you didn't. What hubris. Without further clarification from the OP, your interpretation is as valid as mine. Furthermore, my experience and sensibilities suggested the need to counter some of your claims to ensure the OP(!) got a balanced viewpoint. That is replying "to the inquirer."

Your baseless ad hominem attack suggests that your cost analysis should have been directed toward your own reply rather than mine.

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Hear Hear

by MrParrot In reply to Overkill?

I ditto CaptBilly.

I am so tired of people criticizing suggestions made by those who are trying to help rather than focusing on the issue at hand.

That is why I have not submitted any suggestions for a long time.

There is no room for over-sized egos in this forum.

IMHO
i hope it's worth more than 2 cents :-)

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Astounding

by stew In reply to Hear Hear

What hubris you have to assume that my replies were not in the interest of conveying the best information to the OP but rather to attach CaptBilly. Your reply and his are what lead to reduced input in a discussion.

You might instead try to assume the best of the posters. Could you have misread my post and intentions? You certainly did, so your reply and his were affrontive and troublesome. Whether I communicated to you my intentions well is another matter, but instead of being confrontational, you might have tried asking me for clarification.

I was nothing but civil in my reply. If you misread my reply to be anything else, them I'm sorry I didn't communicate better.

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