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  • #2117492

    HHEELLLLLLPPPP !!! MS outlook

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    by topbudgetcomputers ·

    HELP! MS Outlook Networking
    I NEED HELP. I have networked a few computers together in a peer to peer system and am using win98. I shall be migrating to (win2k Pro later). I also use MS Outlook for my small business. I urgently need to configure all my computers to use MS Outlook that is on my machine. i.e. I need to map my MS Outlook so that my secretary and other staff can all access and use the very same MS Outlook.
    Can someone please explain how this can be done in simple steps.
    I havetried to create a shortcut from my desktop to other desktops, but it does not work. I really need this by tomorrow evening and would appreciate all the help.
    You can contact me directly on fsec@freeuk.com or post a reply on this site.
    Thanks,
    Fred

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    Replies
    • #3856961

      Install Exchange

      by habsrule ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      You need to have an Exchange mail server installed on your network, with ID’s and mailboxes setup for each user. If your peer network has Internet access, you could also go out on the Internet and setup free email Internet accounts. For example, at Yahoo.com.

      • #3857298

        Yes Install Exchange but first…

        by freddo frog ·

        In reply to Install Exchange

        Great Idea, install Exchange Server but what I would do prior to this is find a brick wall and start hitting it with your head, really, really hard & lots of times. This will prepare you for the joys of running another dog of a program from MS.
        I know what I’m talking about here as I used to spend most of my time patching, maintaining etc Exchange on a small network. Now I’m supporting about 15 times the number of users on Linux mail servers. Sure we still have email problems but nowhere near the dramas as using Exchange Server.

    • #3856956

      Outlook

      by habsrule ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      If you are trying to setup your network so that everyone can run your installed copy of Outlook, that will not work. Each person needs a copy installed on their own computer.

      • #3856898

        outlook on all machines

        by topbudgetcomputers ·

        In reply to Outlook

        I have outlook installed on all machines, I need them to read the files on my machine. i.e. all machines should be able to access my files. Your help will be appreciated

        • #3856892

          folders / permissions

          by jjffdd ·

          In reply to outlook on all machines

          have you tried to add a public folder – share it with appropriate permissions

          share your mailbox and configure the other users to have their outlook open that mailbox as well on start up

        • #3856868

          Properties

          by habsrule ·

          In reply to outlook on all machines

          If its a mailbox folder you want to share. Right click on the folder, then select Properties, then select Permissions to give other access to the mailfolder.

    • #3856811

      QnA…?

      by edward clint ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      Just curious, did you post this in QnA as well? seems more fitting there.

      -E

      • #3856788

        QnA

        by topbudgetcomputers ·

        In reply to QnA…?

        No, but thanks for the tip. Will try it there also

    • #3858401

      Reply To: HHEELLLLLLPPPP !!! MS outlook

      by paul ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      The simple answer is that you need to share the directory that your outlook.pst file is in (on my Win 98 machine, outlook.pst is in c:\windows\local settings\application data\microsoft\outlook). The other users need access to the file and must open it in their copy of Outlook. Remember each user must have their own version of Outlook installed, it can’t be run from your machin.

      How you share the directory is slightly more complicated, but if you’ve setup the network I assume you know about that!

      Paul

      • #3858387

        Reply To: HHEELLLLLLPPPP !!! MS outlook

        by topbudgetcomputers ·

        In reply to Reply To: HHEELLLLLLPPPP !!! MS outlook

        Thanks Paul. I had already shared the folder which had the pst file in it, but could not open it from other machines. In outlook, when I go to File, Open, Personal file (*,pst)…. , and browse to my other machine, I cannot get it to open. Also, in which folder is the mail stored?
        I have never used outlook. I have stuck with other PIMs and Eudora. I only use word and excel. My scretary uses outlook.
        Thanks for your help,
        Fred

        • #3857196

          Sharing Outlook.pst

          by paul ·

          In reply to Reply To: HHEELLLLLLPPPP !!! MS outlook

          What can you not get to open? The other machine, the folder or the .pst file itself?

          The outlook.pst file is stored in c:\windows\local settting\application data\microsoft\outlook\ (where c:\ is the drive you run Windows from).

          Just to clarify, this is Outlook we are talking about and not Outlook Express (two different packages).

          Paul

        • #3857138

          Reply To: HHEELLLLLLPPPP !!! MS outlook

          by topbudgetcomputers ·

          In reply to Sharing Outlook.pst

          Hi Paul,
          It is the pst file itself that I cannot open. Let me put it this way. I have outlook on my machine A. It is networked (peer to peer) to another machine B also having outlook installed on it (both are outlook 2000, not outlook express). I send an email from my machine (machine A) to some body say in France. My secretary needs to see the email (and other contact and address files such as calendar and to do lists) from her machine (machine B). I also need to access her outlook files created when she uses outlook 2000 on her machine.
          The question is HOW ??? How can she see my files and me see her files?
          Thanks
          Fred

        • #3857072

          Adding personal folders

          by namrewsna ·

          In reply to Reply To: HHEELLLLLLPPPP !!! MS outlook

          Try this. From Outlook 2000, display the folder list. Right click “Personal Folder”, and select “Add personal folder”, then navigate to the outlook.pst on your machine. This should add a second complete set of folders to your secretary’s folder tree. After that, right click the new folder, and select properties, then the advanced tab at the bottom to rename your folder so she doesn’t confussed.

        • #3857996

          Reply To: HHEELLLLLLPPPP !!! MS outlook

          by topbudgetcomputers ·

          In reply to Adding personal folders

          Thanks. I shall try it and let you know. Aain thanks for every ones help

        • #3857968

          Reply To: HHEELLLLLLPPPP !!! MS outlook

          by topbudgetcomputers ·

          In reply to Adding personal folders

          It either does not work or I am stupid. When I open outlook 2000, and click on File, and go on to Folder, I do not get ‘Personal Folder,’. what am I doing wrong? Can you be patient and give me instructions step by step?
          Thanks

        • #3857962

          Folder View

          by namrewsna ·

          In reply to Reply To: HHEELLLLLLPPPP !!! MS outlook

          Under View, select Folder List, then follow the previous instructions.

      • #3857941

        Personal Folder Locked

        by ewing bettles ·

        In reply to Reply To: HHEELLLLLLPPPP !!! MS outlook

        When Outlook has a personal folder open, it is locked for exclusive use by that application. Even if you have a .pst file available in a shared environment, only one Outlook session at a time will be able to open and use it – all other Outlook users will be denied access until it is closed by the original outlook session.

        Outlooks’ corporate/workgroup environment requires an Exchange Server to use either public folders that all can access at once, or shared private folders (the private folder is actually stored on the server and access control is based on other Exchange mail accounts).

        You don’t mention what type of internet mail service you are using, but another solution might be to find one that offers IMAP. IMAP folders are stored on the internet mail server and local mail apps just syncronize local message copies with them – each of your users could then log into the same IMAP account. The biggest problem with this is that Microsoft’s IMAP client isn’t Outlook, it’s Outlook Express.

        The bottom line is that to utilize workgroup features, Outlook requires an Exchange Server.

        Good luck, -Ewing

    • #3857900

      no Outlook file sharing => Net Folder

      by suemvp ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      Outlook 97/98/2000 does not support file-based sharing of data. If you can’t afford a client-server approach, such as Microsoft Exchange Server, you should try the built-in peer-to-peer sharing that Outlook provides. It’s called Net Folders and works via e-mail. Once you share a folder, Outlook keeps a copy updated in other user’s Outlook folders by automatically distributing special e-mail messages. I’ve posted detailed information at http://www.slipstick.com/outlook/netfolders.htm. Net Folders is worth trying, but it doesn’t always work reliably and can be the devil to troubleshoot. Still, it’s free.

      I’ve listed other possible sharing approaches at http://www.slipstick.com/outlook/share.htm. The web-based tools may be the most promising, assuming you all have a good Internet connection.

    • #3670387

      Perhaps an easier and cheaper workaround

      by tonyp_fno ·

      In reply to HHEELLLLLLPPPP !!! MS outlook

      I know installing Exchange will work and I doubt that sharing your pst file will ever work the way you want. I will make a few assumptions that everyone does not have their own email account and basically just need the info out of your email folders. I think that a simple export of the .pst folder and import on their PC’s will at least give them all your letters addresses etc. If your needs are not immediate then this can be done routinely and everyone will have very similar information with yours being the most current. I know it is probably not the interventionless method you hoped for but I think being a small business it would be a real chore to buy, install and learn how to operate Exchange server.

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