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Keep or Replace PII computer

By stksbs ·
We have a few Compaq Deskpro Pentium II 266mhz computers that are coming to the end of their 3 year lease. I am looking for suggestions on why I should replace these computers or purchase them under the 10% buy-out option? The software used on thesecomputers is MS Office 2000, ACAD 2000, and building design software.

Thanks.
S Karmann

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Keep or Replace PII computer

by pschuvie In reply to Keep or Replace PII compu ...

Replace -
I suppose the most common reaction would be that you paid enough by leasing them over the past 3 years why would you want to pay 10% more for some seriously outdated computers. And that software has to really be chugging versus zooming along. BUT

Keep -
That response doesn't take into account that if things are working fine and the 10% is not that much then you might just want to keep them. That way you and your users can continue to concentrate on other aspects of the business that makes the money to pay the bills.

Also, what will the "change" cost to move everything to new machines and everyone get used to them? Hidden "change" costs can be more than you would expect and certainly may be disruptive to the flow of your business. Changing computers during the busiest time of year is NOT a good idea. Timing can be everything.

Is all of the current software investment able to be retained reasonably well on new machines. I have had "critical" programs that just don't run on new machines and no upgrades were available or available only at a cost that was way beyond what could be justified/budgeted.

Can these machines have a "second life" somewhere in your company that makes true economic sense. Intranets, kiosks, training machines, and just good old spare are often very viable uses.

You have users that are unwilling to accept change, I have had them, and always kept one or two pluggers for them. Like it or not it happens.

Is there a tax break / social goodwill benefit that can be derived from say buying the units out and then donating them to a school, children's, woman's, or senior resource center, or other non-profit group in or about your community. Often their needs are well served by what you might consider as being a hinderance.

Would one or more employee benefit from being able to purchase the computer for the "buyout" cost.

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Keep or Replace PII computer

by pschuvie In reply to Keep or Replace PII compu ...

(continued from above)

Replace - the why to not keep would include:

1. These computers are Seriously outdated compared to even minimal current standards

2. Replacement parts can now be, or soon become, difficult to come by and thus while working ok now, future maintenance costs could accelerate quickly. Also, its just beginning to be the time for some things to wear out.

3. The current market for new computers is a buyers advantage as all the computer makers are hungry for business and making some very stong deals. There have been huge improvements in minimum configurations, features, and strongly declining price over the last 3 years.

4. Have you really surveyed the users and are they currently being prevented from improving their productivity based on the current machines? Are there things you could/should be doing that the current machines are preventing?. It would seem that the CAD program would render rather slow compared to a nice fast 700MHZ machine. But then maybe that is the coffee break time.

5. Is some or all of the software becoming outdated or harder to get to work on these machines and therefore now is the time to bring all elements in line.

So, in summary, what it really comes down to is evaluating your "need" to change, is the amount you will expend on "old" technology either more justifiable or financially possible in the short or long run than using that same amount as the initial payment for new technology and lastly, what arethe human factors of change that need to be addressed. HTH

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Keep or Replace PII computer

by stksbs In reply to Keep or Replace PII compu ...

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Keep or Replace PII computer

How much actual cost will it cost to retain the computers? AutoCAD 2000, and especially 2000i, should not be run on a 266, unless you don't care about productivity. Of course our plotter "server" is a 233. The AutoCAD department does the changes they need, and then they go to the 233, bring up the drawing, and let it plot, so they can continue to work on other projects...
I know Office 2000 is quite a bear on a 266, or anything for that matter. You may have some problems upgrading from Windows98 to Win2K, as I propose that you will do eventually, You may just want to keep some of them, for parts and backup, as suggested... I am under the impression that you own the original copies of software on the machines. is that correct?

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Keep or Replace PII computer

by stksbs In reply to Keep or Replace PII compu ...

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Keep or Replace PII computer

by stksbs In reply to Keep or Replace PII compu ...

If we decide to keep these computers, they would most likely be moved on to another department. This department would need Office 2000 but not ACAD 2000.

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Keep or Replace PII computer

by stksbs In reply to Keep or Replace PII compu ...

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