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Merging 2 different calendars

By IQITOS ·
I have a user that needs to constantly sync his bosses calendar with his own. In other words basically his bosses calendar is what he uses for his own scheduling.
Ideally what we need is that when he opens up his mail folders his bosses calendar appears instead of his.
He is syncing this calendar on a palm pilot so that is why he can only use 1 calendar.

We are using exchange 5.5. the client is using Outlook 2000 and Desktop to Go as a syncronizing software on his Windows 2000 laptop.
Can this be done (easily)

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Merging 2 different calendars

by estebandelatorre In reply to Merging 2 different calen ...

What you can try is to make the secretary an "alternate recipient" under "delivery options" tab, in order to make EVERY message to the boss , to be delivered to the secretary.
She will recieve every message, task, etc,etc,

hope it helps!

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Merging 2 different calendars

by IQITOS In reply to Merging 2 different calen ...

Tried this, but it didn't work for calendaring..... Thanks

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Merging 2 different calendars

by DKlippert In reply to Merging 2 different calen ...

You can, of course, set up the user as a delagate of the boss.
Next go to File>Open another's calendar.
You could also talk to your Exchange admuinistrator and have the boss's calendar put in a "Public Folder" with restricted rights.
For information on calendar sharing, go to:
http://www.slipstick.com/outlook/share.htm

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Merging 2 different calendars

by IQITOS In reply to Merging 2 different calen ...

Thanks but once again, this didn't work for sync'ing the calendar features.

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Merging 2 different calendars

by DKlippert In reply to Merging 2 different calen ...

..."this didn't work for sync'ing the calendar features."
What features are you looking for?

??basically his boss?s calendar is what he uses for his own scheduling.?

If the assistant has delegate authority for the boss?s calendar, they can read, modify, create or delete appointments as if it were their own calendar. File>Open and Opening another?s PST, allows them to open and leave open the boss?s Calendar/Inbox/ and/or Tasks.
Their personal calendar icon can be moved from its present location and their boss?s calendar shortcut substituted.
About the only feature missing would be reminders popping up on the assistants machine.
Synchronization between the laptop and desk top would still be handled in the same way.
What element are we missing?

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Merging 2 different calendars

by Shanghai Sam In reply to Merging 2 different calen ...

The reason we have to substitute his bosses calendar for his is that he needs to be able to sync this with his Palm. As it stands now the Palm will only sync 1 calendar, which has to be the primary mailbox.
The bosses assistant already has read rights to his calendar, but still runs into the problem, that he has to cut and paste his bosses items into his own calendar in order that it will sync with his Palm.

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Merging 2 different calendars

by khenkell In reply to Merging 2 different calen ...

Hi,

Mirror Professional, by Chapura (www.chapura.com) can sync 2 folders in Outlook to one in the Palm.

I think Intellisync can as well, but I am not sure about that one (www.pumatech.com).

Essentially it dumps both calendars to the Palm,but if the user adds an appointment to his/her palm, it syncs it back into the folder you select as a primary in the Chapura settings.

Their tech support was pretty helpfull setting it up for us. Otherwise, let me know and I will try to help you.

Also, to round this solution out, you can add the second user's calendar into his folder list. This way, he/she can easily edit either calendar from within Outlook.

hope this helps,
Keith Henkell
khenkell@chipscc.com

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Merging 2 different calendars

by khenkell In reply to Merging 2 different calen ...

That would be Pocket Mirror Professional, sorry for the typo!

Keih Henkell

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Merging 2 different calendars

by IQITOS In reply to Merging 2 different calen ...

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Merging 2 different calendars

by IQITOS In reply to Merging 2 different calen ...

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