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microsoft outlook

By spbr34959 ·
How can I copy emails, address book, and folder list from one machine to another over a network.
I know I can copy emails to a file and then copy them back to outlook . Is there an easy way to copy the whole lot ? I want to copy from an NT
machine to a Windows 2000
Thanks

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by Oz_Media In reply to microsoft outlook

As far as I know, you can export the Address book in Microsoft Outlook Address Book format or as a csv file to be imported.

As for the email, you could either archive or ZIP the mail into a shared folder and just unarchive/UNZIP it from the other computer.

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by spbr34959 In reply to

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by CptOmlly In reply to microsoft outlook

I am running on the assumption that this Outlook is used to connect to an MSN or Yahoo! internet email? All the data is kept in a .pst file (usually Outlook.pst, or "username".pst). Just search your hard drive for *.pst and see what you find. Copy these .pst files to the new PC, and then when you set up you Outlook mail connection, point to these .pst files as the storage location (or just click File>Open>Personal Folder Files... and point it to the file you moved.

If you connect to an Exchange server (from your office, for example), then the data is "typically" kept on the exchange server. There are options to download email to a .pst file, even when using exchange.

Hope this helps.

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by RJBoudreaux Contributor In reply to microsoft outlook

Assuming that you are using Outlook as your email client app. you can export the *.pst file from the NT machine to a shared location on the network. Then import the *.pst file into Outlook on the Windows 2000 machine. Steps:
1. On the NT machine, log in as the user and open Outlook. Make sure in the folder list box that the Personal Folders icon is highlighted.
2. Select File, Import and Export, select Export to a file, click Next, scroll down and select Personal Folder File (.pst), click Next, highlight Personal Folders in the Export Personal Folders dialog box, select include subfolders and then click next, this is where you can rename the file %filename.pst% and browse to the network share location to save the file. If the pst file is large it may take a few minutes to copy out, especially over a network connection. Click Finish.
3. On the Windows 2000 machine, log in as the user and open Outlook.
4. Select File, Import and Export, then select Import from another program or file, click next, then scroll down to highlight Personal Folder File (.pst), then click next, then browse to the network share location of the pst file you just created, click next, select the location in Outlook for the file and select finish.

That's it in a nutshell.

Good luck!

ET

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by RJBoudreaux Contributor In reply to microsoft outlook

Assuming that you are using Outlook as your email client app. you can export the *.pst file from the NT machine to a shared location on the network. Then import the *.pst file into Outlook on the Windows 2000 machine. Steps:
1. On the NT machine, log in as the user and open Outlook. Make sure in the folder list box that the Personal Folders icon is highlighted.
2. Select File, Import and Export, select Export to a file, click Next, scroll down and select Personal Folder File (.pst), click Next, highlight Personal Folders in the Export Personal Folders dialog box, select include subfolders and then click next, this is where you can rename the file %filename.pst% and browse to the network share location to save the file. If the pst file is large it may take a few minutes to copy out, especially over a network connection. Click Finish.
3. On the Windows 2000 machine, log in as the user and open Outlook.
4. Select File, Import and Export, then select Import from another program or file, click next, then scroll down to highlight Personal Folder File (.pst), then click next, then browse to the network share location of the pst file you just created, click next, select the location in Outlook for the file and select finish.

That's it in a nutshell.

Good luck!

ET

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by wlbowers In reply to microsoft outlook

You can export everything the user has by going to Import Export.

Select export to a file.

Select Personal Folder File (.pst)

Select the Personal Folders.

Check the include sub folders.

Pick where you want to put it.

Choose an option and go for it.

When you import this .pst it will have the folder structure and all the contents, including email.

Lee

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