General discussion

Locked

Outlook 2000 with multiple address books

By rondunbar ·
I have a question concerning outlook and the contacts folder.
We are currently in the process of converting everyone on Campus to outlook
from Eudora. Eudora has a convienant way of providing for additional address
books as follows. You place a statement in the users Eudora ini file such as follows
[ExtraNicknameDirs=f:\public]. This of couse points to the location of two additional ini files. 1 for the Staff and the other for the students. By puting this coment in the ini file it is very easy to give everyone access
to the staff or student address books or both when they call up Eudora. I have not been able to figure an easy was to do this in outlook. Any suggestions would be appreciated. Thanks Ron

This conversation is currently closed to new comments.

7 total posts (Page 1 of 1)  
| Thread display: Collapse - | Expand +

All Comments

Collapse -

Outlook 2000 with multiple address books

Hi!

If you are using Exchange it's easy, just make a folder in the Public Folders and under that one add two contacts one called Staff Contacts and one called Student Contacts for example.

Then you can assign permissions to theese contacts by choosing wich mail users should have access to change/del/read and so on.

If you're not running Exchange you have to use Personal Folders, make one for Staff Contacts and one for Student Contacts and assign file permissions to the two diffrent offline folders so that only Students will be able to open the students pst file and staff will be able to open both or as you best see fit.

/Hasse

Collapse -

Outlook 2000 with multiple address books

by rondunbar In reply to Outlook 2000 with multipl ...

The question was auto-closed by TechRepublic

Collapse -

Outlook 2000 with multiple address books

by Tony Hogan In reply to Outlook 2000 with multipl ...

There's some additional changes needed as well. By default, Outlook won't see this as direct address books to resolve names. To add them to the "search list", rightclick onn the folders, select Properties, select the Outlook Address Book tab. Check the box to "show as an address book" and give it a name. Do this for each folder you want as an address book. Also, to finish this, select Tools / Services. Select the Addressing Tab and add the "address books" you just created. You can also control search order here as well.

-tony

Collapse -

Outlook 2000 with multiple address books

by rondunbar In reply to Outlook 2000 with multipl ...

The question was auto-closed by TechRepublic

Collapse -

Outlook 2000 with multiple address books

by george In reply to Outlook 2000 with multipl ...

If you are not using Exchange you can use Net Folders in Outlook 98 or later to share contents of a folder. I would suggest making everyone just 'reviewers' and cutting down on updates to keep traffic down.
More than likely you will have to make a custom install because netfolders is not installed by default. Then under File menu select Share> select appropriate folder. The wizard is pretty straight forward from there. If you have a lot of users be sure to keep rights to a minimum or the traffic will eat your lunch.

Collapse -

Outlook 2000 with multiple address books

by rondunbar In reply to Outlook 2000 with multipl ...

The question was auto-closed by TechRepublic

Collapse -

Outlook 2000 with multiple address books

by rondunbar In reply to Outlook 2000 with multipl ...

This question was auto closed due to inactivity

Back to Software Forum
7 total posts (Page 1 of 1)  

Software Forums