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Outlook Calendar Permissins Issue

By Rallanon Creed ·
OK, I want to give an user access to her Boss' calendar & task list in outlook.
I can give her permissions on the server, then set her up to open additional mailboxes on the client.That will show her the entire inbox, and we don't want that.
She can be given permissions to the calendar & task list on the boss' client, and she can `File-Open Special Folders' etc. and get to it that way.
We don't want that either.

We want to set it up so that when she uses the `Folder List' view, she sees the boss' mailbox, but only the calendar & task list.

Suggestions please ...

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Outlook Calendar Permissins Issue

by ielliott In reply to Outlook Calendar Permissi ...

I believe in this case you want to go to the Tools menu then to options and go to Delegates on your Boss's computer. Then add the name of the person and the permissions you want (read only, full access, etc.) I hope this helps.

Ian

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Outlook Calendar Permissins Issue

by Rallanon Creed In reply to Outlook Calendar Permissi ...

That works but the rest of the stuff in the inbox still shows up... I am trying to hide everything accept the calendar in the boss's secretary's outlook profile.

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Outlook Calendar Permissins Issue

by Its a secret In reply to Outlook Calendar Permissi ...

Set calendar up as a public folder and assign the appropriate permissions. Then add the public folder(calendar) on the user's folder list.

good luck

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Outlook Calendar Permissins Issue

by Rallanon Creed In reply to Outlook Calendar Permissi ...

Right but the other items are still visible on the secretary's outlook profile...

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Outlook Calendar Permissins Issue

by lee.holden In reply to Outlook Calendar Permissi ...

I've done something similar this way:

Log into the mailbox at the boss's client terminal. Set the user's permissions to None on all folders EXCEPT Mailbox (Outlook Today), Calendar and Task List.

In the Mailbox folder, give the user only 'folder visible' permission (it's one of the special ones at the bottom of the dialog).

In Calendar and Task List, give one of the following:

If the user should be able to see, create, and delete all entries, then use Editor permission. If the user should be able to see all and be able to create and delete only her own entries, then give Author permission.

At the user's terminal, open Outlook and, under Tools | Services | Exchange, choose Properties. Select the Advanced tab and add the additional mailbox to be opened (the Boss's).

The user will then be able, from her folder list, to see and manage the Boss's calendar and task folders, but will not have access to the other folders.

Hope this helps.

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Outlook Calendar Permissins Issue

by Rallanon Creed In reply to Outlook Calendar Permissi ...

Bingo !!! That's what I missed the
folder visible permission... that's
it.

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Outlook Calendar Permissins Issue

by Rallanon Creed In reply to Outlook Calendar Permissi ...

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