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Paragraph code vs ^13 code in MS Word

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Paragraph code vs ^13 code in MS Word

bevg
This is a question about using Find and Replace (F&R) in Word, where I want only ONE paragraph mark (?) at the end of each paragraph. I usually set the "view" to see paragraph marks. When I do a F&R, there are some that it doesn't "find." They LOOK JUST LIKE paragraph marks on screen, but apparently they're not. I have discovered an additional code, which is represented in F&R as ^13. I have to replace those ^13s with a "real" paragraph mark, in order to be sure I'm getting one paragraph mark per paragraph.

This may sound like minutiae, but here's an example of when it's frustrating. I just formatted a document to have a 12 point spacing after every paragraph. And yet I still had "paragraphs" without space after them, even though I could see a paragraph mark on-screen. I had to replace the faux paragraph mark (the ^13) with real ones, in order for the space setting to take effect.

What IS the purpose of these ^13 codes? How can I be sure I'm not putting them in? This document in question was one I myself typed. I hit the enter key after each paragraph, yet some of them are ^13s.

Additional frustration: even though F&R doesn't find the ^13s, they sometimes function like paragraph marks--that is, they can create an extra line space. I have noticed that the last paragraph mark in a document is a ^13. Does anybody else hassle with this?
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    __techne__

    I'm not a big specialist in Word, so I have only assumptions.

    To start with there is a printing SYMBOL uset for showing paragraph mark, but which itself do not mean it. So if placed by you in text it can be seen even in view without non-printing symbols.

    Moreover paragraph mark is an end-of-line as I understand this. On Windows end-of-line is carriage return + line feed (LF is ^10). So on Windows all end-of-line contain both. However MAC is using only CR. May be your documents are sometimes processed on MACs? As a result there may be placed only CR instead of CR-LF.

    Last assumption: bug of the Word. Windows has a tendency to accumulate errors and then produce an unexpected errors, which cann't be explained by logic :-)

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    bevg

    1. I'm only talking about the view of nonprinting characters (as paragraph mark). I don't place paragraph marks in text. The one you saw in my question WAS text, placed there only to illustrate what it looks like. In normal typing, the enter key inserts a paragraph mark that is visible if you set the view for viewing formatting marks.
    2. I don't use a Mac. On yesterday's document that I mentioned, some functioned as paragraphs and others didn't accept the formatting I applied to adjust line spacing, which would seem to imply that the paragraph mark (the ^13) was not a "real" paragraph mark.
    3. I thoroughly agree about Word's unexpected logic.
    4. The ^13 I mentioned is a code a discovered (I forget where) that I can use in Find & Replace to convert those non-paragraphs into real paragraphs. I often find such paragraphs in text I copy from web sites, and those very well could have been made by Macs.

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    bevg

    I've concluded that the ^13 is just a different way to express a paragraph code. The Microsoft help says:

    Codes that work in the Find what or Replace with box
    To specify:
    Paragraph mark ( )
    Type ^p (doesn?t work in the Find what box when wildcards are on) or type ^13

    I am guessing, also, that it may have to do with text downloaded from the internet, which I do frequently. I opened a document from my computer, copied from the net, and found that, after replacing 271 paragraph returns and 195 manual line breaks with spaces, there were still 170 "paragraphs" that could only be removed with the ^13 code. One site I visited in my research said that this problem may occur because of multiple contiguous EOL (end-of-line) characters. ONE THING I DO KNOW: the ^13 codes are not necessarily just showing up when I use wildcards, which is not often. I think it has something to do with bullet formatting, as there were notable instances of bulleted text that remained as separate paragraphs. 'Nuff said!

  • +
    0 Votes
    __techne__

    I'm not a big specialist in Word, so I have only assumptions.

    To start with there is a printing SYMBOL uset for showing paragraph mark, but which itself do not mean it. So if placed by you in text it can be seen even in view without non-printing symbols.

    Moreover paragraph mark is an end-of-line as I understand this. On Windows end-of-line is carriage return + line feed (LF is ^10). So on Windows all end-of-line contain both. However MAC is using only CR. May be your documents are sometimes processed on MACs? As a result there may be placed only CR instead of CR-LF.

    Last assumption: bug of the Word. Windows has a tendency to accumulate errors and then produce an unexpected errors, which cann't be explained by logic :-)

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    0 Votes
    bevg

    1. I'm only talking about the view of nonprinting characters (as paragraph mark). I don't place paragraph marks in text. The one you saw in my question WAS text, placed there only to illustrate what it looks like. In normal typing, the enter key inserts a paragraph mark that is visible if you set the view for viewing formatting marks.
    2. I don't use a Mac. On yesterday's document that I mentioned, some functioned as paragraphs and others didn't accept the formatting I applied to adjust line spacing, which would seem to imply that the paragraph mark (the ^13) was not a "real" paragraph mark.
    3. I thoroughly agree about Word's unexpected logic.
    4. The ^13 I mentioned is a code a discovered (I forget where) that I can use in Find & Replace to convert those non-paragraphs into real paragraphs. I often find such paragraphs in text I copy from web sites, and those very well could have been made by Macs.

    +
    0 Votes
    bevg

    I've concluded that the ^13 is just a different way to express a paragraph code. The Microsoft help says:

    Codes that work in the Find what or Replace with box
    To specify:
    Paragraph mark ( )
    Type ^p (doesn?t work in the Find what box when wildcards are on) or type ^13

    I am guessing, also, that it may have to do with text downloaded from the internet, which I do frequently. I opened a document from my computer, copied from the net, and found that, after replacing 271 paragraph returns and 195 manual line breaks with spaces, there were still 170 "paragraphs" that could only be removed with the ^13 code. One site I visited in my research said that this problem may occur because of multiple contiguous EOL (end-of-line) characters. ONE THING I DO KNOW: the ^13 codes are not necessarily just showing up when I use wildcards, which is not often. I think it has something to do with bullet formatting, as there were notable instances of bulleted text that remained as separate paragraphs. 'Nuff said!