Add an IMAP Google connection to Microsoft Outlook 2010

Google Inbox

Large, medium, and small businesses alike are seeking ways to cut information technology infrastructure costs. One of the increasingly more common ways is to migrate away from a self-maintained Microsoft Exchange Server to a cloud-computing-based solution like Google Mail. However, many users will continue to prefer to use Microsoft Outlook as their email client and not the Web-based interface common to Gmail users. (I am squarely in that camp.)

Those users can continue to use Outlook as their email client if they set up their enterprise Gmail email account using Internet Message Access Protocol (IMAP). Having recently done this myself, I can tell you there are more than a few tricky spots to navigate through during setup. Here are the steps I used to make it work for me.

Gmail preparation
Before we get to Outlook, you should first make sure you have enabled the IMAP protocol for your Google account. From the Gmail Inbox, click the Settings link in the upper right-hand corner of the page.

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Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to,, and TechRepublic.