Expand selections on the Quick Access Toolbar
Quick Access Toolbar
As part of the ribbon interface, in the upper left corner, Word has a feature called the Quick Access Toolbar. However, the default configuration for that feature is, to put it politely, sparse: Save, Undo, and Redo.
While there are many tools and features to choose from when adding to the Quick Access Toolbar (Figure I), I start with four obvious ones. No doubt, I will add more, as I am sure you will too.
- Quick print
- Print Preview
- Spelling and Grammar
- Draft mode
Credit: Images by Mark Kaelin for TechRepublic
Mark Kaelin is a CBS Interactive Senior Editor for TechRepublic. He is the host for the Microsoft Windows and Office blog, the Google in the Enterprise blog, the Five Apps blog and the Big Data Analytics blog.
This message is to TechRepublic, more than to the author. The presentation format of this article (and many of those like it) of showing each screen shot per page is terrible and is a drag. Many times, I find it takes a while to load and format each separate page. The wait is just ridiculous, sometimes, up to a minute. Not only do I wait for the page to load, depending on the network usage, but then the page needs to format itself. At some point, the frustration is too much and I quit without finishing the article. Can you get all of the screen shots and explanations into one single web page? Yes, it may be long and we readers may need to scroll it down. But, at least we do not need to wait (and have our browsers stall) while it is loading. An alternative is to add a button to the web page that automatically opens the article into new tabs on the browser. You have a great topic worth reading and the content is great, but the presentation is terrible.
Don't forget to turn off "Automatically use suggestions from the spelling checker." There's a reason they don't call it a "spelling fixer." It does a great job of identifying strings that aren't English words, but a lousy job of reading the writer's mind to figure out what word he or she had in mind in the first place. The right word will usually be on the suggestion list, but it often won't be at the top!
Mark, I'm a "wordsmith," too, so I've put a lot of thought into this one. The arrangement I use on the QAT (in Word) is as follows: Save, Save As, Save All | New | Show All, Spell | Open, Open Recent | Close | Envelope & Label Wizard | Undo, Redo | Quick Print, Print PReview The pipe symbol ( | ) represents "separators" - located at the very top of the menus of tools. These are just to visually group some of the commands and to give me a little more slack in pointing - like so I don't close the document I'm in when I wanted to open a recent document or start the envelope wizard. For some of these you have to change the top selection menu to "All Commands" to find. Now, for example, "Save" is a single click instead of "File," then re-aim and click "Save" on the file menu. Many others in this list become one click instead of two, three, or four. That said, the choice of commands should be whatever you (the user) uses most often and don't want to go hunting after through the Ribbon or the File menu. I do something similar with each of the Office programs, arranging them, as much as possible, in the same sequence, so I know easily where they are on the QAT. Hope this also makes your life easier.
Why not add "Show All" to your Quick Access Toolbar and toggle the formatting marks on and off as needed? That way, you could see how it will appear in print and/or check your characters on the page, both, at will.
Does Ctrl+Shift+8 still toggle formatting marks? I haven't seen any need to upgrade since Office 2K, so I can't test it.