An Enterprise Approach to Document Management at Penn State

In educational institutions, the cumulative impact of paper transactions can be overwhelming. Record retention demands are such that unless departments (and organizations) have a strategic plan for document management, they will outgrow their physical space. An Electronic Document Management System (EDMS) helps colleges and universities address these concerns. Administrators at The Pennsylvania State University (Penn State) recognized that in terms of efficiency, an EDMS provides superior capabilities when compared to paper processes. As a solution different departments at Penn State started using Optical Image Technology (OIT), Inc.'s DocFinity suite for their EDMS needs, which at that time mostly involved the scanning and storage of documents.