Digital Signatures for Records Management: Audit Efficiency With CoSign Digital Signatures
A typical example of digital signature use within Records Management System is a situation in which a document must be signed by more than one signer. The originator of the document checks-in the document and routes it to the various signers. Each signer receives an e-mail with a URL pointing to the document. The signers then check-out the document, read and sign it. Once the document has been signed by each individual, the originator/owner of the document is notified that the signing process is complete. Furthermore, signed documents can be examined for proof of the signer's identity, intent, and record integrity without costly, complicated, or proprietary software.