Software changes. That may seem like an obvious and simple statement, but it is one with implications that we too often forget. As a result, people use phrases that start with "But it doesn't..." or "It can't..." to describe the lack of a feature or workflow.
Sometimes a seemingly small new feature turns an app into a tool you can use, instead of software with something missing. A subtle change can make all the difference. When I write about software, I try to focus on what it does, not what it doesn't do. (That is, unless the lack of a feature is the focus.) If there's an obviously "missing" feature, I'll use the phrase, "...as of [Month] [Year]." That's my way to acknowledge that software can change.
The following tweaks to Google tools make these apps more useful for me.
1. Google Docs: Count words, insert links, and share files
Early versions of Google Docs on iOS lacked key features I needed for writing, so I figured out work-arounds with third-party apps (see Missing Google Docs features: iOS developers giveth what Google taketh away from October 2015).
Then, Google added the ability to insert hyperlinks in February 2016, and rolled out word count capabilities in March 2016. Yet, the mobile Google Docs apps still only allows file sharing to an email address. However, now you can request the "desktop" version of Google Drive from a mobile browser (https://drive.google.com/drive/my-drive), then adjust the file share settings to create a public link that anyone can use. These changes made it possible for me to get most of my work done from a phone or tablet.
2. Google Keep: Draw a note
Sometimes, though, features take a while before they're consistent across platforms. For example, Jack Wallen described how to add quick doodles to Google Keep in November 2015. Many months later—by May 2017—Google added the ability to draw notes to the Google Keep iOS app.
3. Gboard: Share a location, video, or sketch
Gboard offered swipe-typing and search integrated into your mobile keyboard on iOS when I covered it initially in May 2016 (see: How to choose the right mobile keyboard for faster typing on your iPhone or iPad).
But, the Gboard keyboard keeps getting better. A June 2017 update added phrase suggestions, as well as the ability to recognize hand-drawn emoji. A July 2017 update for iOS included the ability to insert a map, YouTube video, or drawing. And, an August 2017 update for the Android version of Gboard brought support for voice typing in many more languages. The update also expanded voice recognition to include emoji descriptions for both Android and iOS. You can now say "smiley face emoji" or "thumbs up emoji" while voice typing and Gboard will insert the correct emoji character.
4. Google+: Refined search
Despite Google's roots as a search company, search for data stored in Google's apps wasn't always easy. Too often, the process meant you had to hunt down a search menu. (See: How to search Google Hangouts and Calendar, and other areas where Google's search fails from April 2016.)
Google significantly improved Google+ search in July 2017, with a web search interface that lets you narrow your search options. And G Suite Business and Enterprise customers received the ability to search G Suite data with the release of Google Cloud Search in early 2017.
5. Google Forms: Auto-grading quizzes
In 2012, I'd covered how to create a self-grading quiz with a Google Form and a "key" in a Google Sheet. Now, there's a much better option: Google built the ability to create quizzes into Google Forms. Google also added the ability for a teacher to give feedback to a student on a specific question.
6. Meet and Hangouts: Links in iCAL
On iOS devices, if you connect to Google Calendar with the built-in iOS Calendar app, links to Meet or Hangouts appear (starting in August 2017). Before the update, the links displayed in the Google Calendar app, but weren't easy to find otherwise. Now, you can join your meeting with a tap from the native Calendar app on an iPhone or iPad—or any app that uses the iCAL connection notes field.
See what's changed
If you want to stay up-to-date as Google improves apps, I suggest that you do two things. First, subscribe to the G Suite release calendar. The calendar shows when new features and updates will roll out to G Suite customers. And second, read the release notes whenever you notice an updated app on your phone or tablet. Small but significant changes often merit a brief mention.
What do you think?
How do you track and share new software features? Has there been a seemingly minor feature that made a major difference to you? Let me know in the comments or on Twitter (@awolber).
- Google G Suite: 10 new features heading your way in 2017 (TechRepublic)
- New feautures in Google Apps are designed for collaborative teams (TechRepublic)
- Why new features are making Google the king of mobility, and what it should add next (TechRepublic)
- 3 strategies for effectively managing change in your organization (TechRepublic)
- 5 steps to help your employees adopt new software (TechRepublic)
- Google Gboard update recognizes hand-drawn emoji, speeds typing with phrase suggestions (TechRepublic)
Andy Wolber helps people understand and leverage technology for social impact. He resides in Albuquerque, NM with his wife, Liz, and daughter, Katie.