A few weeks ago, I discussed the wavy blue line that Word displays in response to an inconsistent format. It’s one of those options that annoy a lot of users even though it’s a helpful tool. Users who need the feature more often than not, but occasionally want to disable it, can add a quick macro button to the toolbar.
First, you need a macro that toggles between the two states, enabled and disabled. Enter this macro in the ThisDocument module:
‘Toggle wavy blue lines.
Options.ShowFormatError = _
After entering the macro, return to the document and add the macro to a toolbar, as follows:
From the Tools menu, choose Customize.
Click the Commands tab.
In the Categories list, select Macros.
Drag the macro ToggleWavyLines macro from the Commands list to a toolbar and release.
Right-click the macro button and enter a more user-friendly name.
Click Close to close the Customize dialog box.
Now, turning this option on and off takes just a quick click. Try it!
If you’re using Word 2007, add this macro to the Quick Access Toolbar (QAT) as follows:
- Click the QAT drop-down arrow and choose More Commands.
- From the Choose Commands From drop-down list, choose Macros.
- Highlight ToggleWavyLines and click Add.
- Click OK.
Just remember, this feature works only as you enter new text. If you disable it, the feature won’t identify inconsistent formatting in existing text once you re-enable it.
If users find this useful, consider providing quick access to macros that disable the options that use wavy lines to identify spelling and grammar errors. I don’t advise combining all these toggle statements in the same macro because there’s no way for the user to control which option is enabled and which is disabled — and they’ll probably want more specific control. Just create quick macros using the following statements in the same form (using Not):
ActiveDocument.ShowSpellingErrors = _
ActiveDocument.ShowGrammaticalErrors = _