Delivered each Monday, TechRepublic’s free E-mail Administration NetNote provides tips that will help you manage your Exchange server and other e-mail systems. Automatically sign up today!
In addition to the Global Address List,
Exchange 2003 installs four default address lists. While many
organizations stick to the default lists, Exchange 2003 makes it
easy to create custom lists.
You can create custom address lists based on
almost any Active Directory attribute, giving you a lot of
flexibility to create lists that suit your company’s needs. For
example, let’s say you want to create a custom address list in
Exchange 2003 that displays all Exchange users with the country
To create a custom address list for your users,
follow these steps:
- Open the Exchange System Manager, and expand
the Recipients folder.
- Right-click All Address Lists, select New,
and select Address List.
- Enter a name for the address list, such as China Users, and click
- On the General tab, select which objects you
want to display. You can exclude contacts, public folders, or other
objects. For this example, deselect all check boxes except Users
With Exchange Mailbox.
- On the Storage tab, you can make selections
to display objects found on a specific Exchange server or within a
- On the Advanced tab, you can filter your list
based on User, Contact, Group, or Public Folder attributes. For
this example, click the Field button, click User, and click
- The Condition field offers several choices:
Starts With, Ends With, Is (Exactly), Is Not, Present, or Not
Present. For this example, select Is (Exactly), and enter China in the Value
- Click Add, and your criteria becomes a filter
for your list. You can add more criteria, but keep in mind that an
object must meet all of the conditions before Exchange will display
it in the list.
- Click Find Now to display a list based on
your criteria. Make sure the list is what you expect. If it looks
fine, click OK, and click Finish.