Cut expenses with a properly implemented new equipment policy

Giving your staff the right tools can boost productivity--but it also means you must absorb the related costs. A policy can help you budget and track expenses associated with provisioning equipment.


Image: iStock/utah778

With the widespread adoption of big data, IoT, cloud computing, and machine learning, every enterprise--regardless of industry--has become a technology company. As such, every modern enterprise must plan, budget, and track the acquisition and deployment of hardware and software provided to their employees. Decision making by enterprise employees has become a data-driven process requiring the necessary processing technology.

The success of the modern enterprise workforce can often be determined by the quality of the tech equipment they're given. A properly staffed employee is more likely to be a productive employee. But there is always a trade-off between providing the best equipment for the job and absorbing the expense incurred. To balance both sides of the equation, IT leaders must have a plan in place to weigh the benefits versus the overall costs.

The best way to accomplish this balancing act is with a thoughtful and organized budget plan. The New Equipment Budget Policy from our premium sister site, Tech Pro Research, provides comprehensive guidelines for provisioning the IT equipment for new employees or employees changing roles. This policy will help IT pros budget and track expenses, coordinate equipment purchases, standardize components based on job responsibility, and prepare maintenance schedules for repairs and upgrades for everything from desktop workstations to smartphones.

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By Mark Kaelin

Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to,, and TechRepublic.