Download our policy on ethical conduct between IT employees and vendors

Don't wonder if your IT employees who have contact with vendors and suppliers are grateful for good service or guilt-ridden for accepting gifts. This sample policy offers a framework for proper business conduct.

When you need to purchase a product or service from a vendor, you’re wise to consult with the employees who have the most experience with that product. For example, it only makes sense to talk it over with your network administrator if you’re planning to switch from one operating system to another. If that person has experience with a particular platform, he or she could prove a valuable resource in making your selection.

But you also want your employees to be able to make an objective decision. If your network admin has been courted by a vendor who has provided tickets to a golf tournament or treated two other members of your staff to a steak dinner, your employee’s objectivity could be a little clouded by the vendor’s overtures.

Vendors have to make a living, but when it comes to your IT needs, your organization’s ability to objectively assess a vendor’s products and services has to be sound. To help your employees better understand how to maintain an ethical relationship with vendors and suppliers, we’ve put together a set of ethical conduct guidelines. Included in the guidelines is language covering:
  • The use of nondisclosure agreements with vendors
  • Gifts and gratuities
  • Meals and travel
  • Conflicts of interest
  • Endorsements
  • Evaluations and demonstrations
  • Purchases

If you have a policy in place that you would like to share with other TechRepublic members, or you have suggestions on improving this download, send them our way.

Other resources
Here’s a brief look at other CIO-related downloads:
  • Purchase policy and checklist templates
    Before making any new technology purchase, CIOs and IT managers should have a purchase policy in place and review relevant issues in bringing in the technology. Download our policy template and checklist to get started on the right foot.
  • Templates for creating confidentiality policies
    Confidentiality is more than a contract and requires time and effort to develop and put in place. To give TechRepublic members a head start, here are two confidentiality policies to use as templates in developing your own.
  • Ten commandments for the ideal IT organization
    A seasoned IT infrastructure consultant distills the methodologies for building a world-class IT organization. If you want to build the ideal IT organization, be sure you always embrace these 10 ideals.
  • Sample e-mail and Internet usage policies
    This download includes sample acceptable-usage policies from four companies.

Editor's Picks

Free Newsletters, In your Inbox