“Wherever you go, there you are,” as the saying goes. Of course, it’s getting all your stuff there that’s difficult. In the case of IT consultants who are helping a client with a major office relocation project, it can be even tougher.

To help you with your next moving project, we’ve compiled the relocation advice of TechRepublic members into a checklist. After you read the anecdotes below, which illustrate why you might need advice before taking on a relocation job, download the checklist to benefit from our members’ moving wisdom.

Advice from a veteran mover
Brian Smith is a consultant with Eiden Systems in Charlottesville, VA. After 13 years in IT, he’s participated in five major business moves during the past 10 years. His most valuable tip? Make the new building “off limits” during the move.

“If you are lucky enough to be moving over a weekend, you need to ensure that your move team is still not distracted by other nonmove team workers asking them if they can ‘just take a quick look’ at this or that,” he said.

Smith suggested that consultants speak with the executive team at the client company and propose a time that only move team members will be allowed in the building. While it’s human nature to want to check out the new location, other staffers will just get in the way, he said.

Smith also suggests creating a central area in the new location where employees can report problems the first day after the move. Inevitably, items or equipment will be lost, broken, or otherwise inoperable. He said he has used the help desk as the HQ in the moves he’s coordinated.

“There is one person whose sole responsibility is to track issues related to the move, compile the list, and triage the issues,” he said. “It is also helpful if the move team has two-way radios to request help, let the help desk know that the issue is resolved, and allow the help desk to get the right person to fix the issue.”

This central location for troubleshooting also has some reporting benefits for consultants. After the move is complete, it’s easier to compile a list of all issues that emerged, who addressed them, and how long resolution took. Smith said the list is a good place to start when creating a final report for the client, and a great reference when planning future moves.

It’s the little things…
Sometimes it’s the smallest items that cause the biggest problems. Many members wrote us with advice for labeling items and keeping track of small equipment. Thomas Roskop, the director and manager at the Johnson County Bureau of Motor Vehicles in Mission and Olathe, KS, sent in a quick tip that may help you avoid the loss of small items.

He provides all users with their own two-gallon plastic zipper bags to hold their cables, mouse, mouse pad, and so on. He has them label the bag, and then he collects the bags for the move. He passes them out at the new location to avoid desperate searches. It also cuts down on requests for “spare” power cords after the move, Roskop said.

Get more valuable advice

For more valuable guidance from those who have “been there,” download the list of relocation issues and advice from our members.