I remember being told in middle school that paper would soon be a thing of the past and that the paperless office was just around the corner. It may still be around the corner, but I've got more paper now than I ever have before — and I don't work at an office!
Even though I work from home, I have bills, receipts, invoices, and paperwork — seemingly endless amounts, and much of it I might need someday. Honestly, I have so much paperwork that I need to keep track of that I've upgraded my filing cabinet twice!
Now, though, maybe I can get rid of all that, thanks to the Doxie Go Wi-Fi. I have a multi-function printer with a built-in scanner that I've never used. It's too much of a pain to scan a bunch of pages all at once. I occasionally use my iPhone and a handy app called Scanner Pro when I need to sign some legal forms and email them back to someone, but that's not a long-term solution either.
No, for scanning in the dozens of documents I'm sent every month, as well as my cabinet full of "important files," the Doxie Go Wi-Fi is a great solution. This device is small battery-powered scanner about the size of a rolled up newspaper that's able to sync wirelessly with your Mac, PC, or iOS device. It scans at 300 or 600 dpi (though the lower number is more than adequate for files and receipts) and is capable of scanning documents as large as 8.5" x 15." Doxie also says that it will scan 300 pages per charge.
To scan, simply place the device on a desk or table, feed a document in, and watch as it slowly moves through and comes out the other side. Scanning takes 8-10 seconds per document, but it's easy to feed documents while you're sitting in a conference call or watching an NFL playoff game.
The Doxie Go Wi-Fi can store more than a thousand documents on internal memory until you connect it to a Mac, PC, or iOS device via USB or Wi-Fi. There's an SD card slot for expanded storage too. Mac and PC users get an app that can sync files from the Doxie on request, pulling them over Wi-Fi or USB. All the individual pages get dumped into a single inbox where they can be manipulated for color and optical-character recognition, plus contrast, rotation, and other standard scanner settings. Note: The automatic mode works well enough for most situations.
One of my biggest complaints about the Doxie is that you have to manually "staple" together multi-page documents. I wish the scanner itself — which has only two buttons, one for power and one to turn the Wi-Fi on — had a button you could hit to tell it that you wanted to stitch documents together.
Another annoyance I found was in the software itself. It gets the job done well enough, but there are simply too many steps. A button needs to be pressed to import all the scanned documents. Then documents need to be selected to export them out of the Doxie app and into Dropbox or another folder on the computer (the software supports exporting to a number of different cloud services, including Google Drive and Microsoft's OneDrive).
I wish I could have all the documents I scan automatically dumped into a Dropbox folder, or for the importing to happen automatically when the app sees new scanned documents. My Doxie also arrived with a low battery, and I had some trouble getting the thing set up until I realized the problem and plugged it in. I had no issues after that.
Ultimately, these are minor (and fixable) complaints. On the plus side, the Doxie Go Wi-Fi scanned documents look great, more than adequate for tax or business purposes, and scanned photos look excellent as well. Road warriors will truly appreciate the convenience of being able to just carry an iPhone or iPad and grab or share files right from their battery-powered scanning device.
The Doxie Go Wi-Fi is available from Amazon for $225, while the USB-only Doxie Go Plus (which is otherwise largely identical, but without wireless syncing, iOS compatibility, and a lower document storage capacity) is $180. An older version of the Doxie is also available for $150, but the new and improved versions have better battery life, scanning, and feeding capability.
For anyone who needs to scan documents, the Doxie Go Wi-Fi is worth a look. How do you handle your scanning needs while you're on-the-go? Share your experience in the discussion thread below.
Jordan Golson is an Apple Columnist for TechRepublic. He also writes about technology and automobiles for WIRED and MacRumors. He has worked for Apple Retail twice and has been writing about technology since 2007.