The iPad can be an immersive and fun way to present
during a meeting or conference. With a bit of practice, you can even
ditch your laptop and just go with your iPad. While we can’t guarantee your presentation will be a
hit, we can offer some some tips and tricks that will make your life as a
presenter a little easier. We’ll cover a few different issues that come
up and offer some solutions to each so that your next presentation will
be as flawless as possible.
1. Disable notifications
The first thing you should do when presenting with your iPad is disable
notifications. You definitely don’t want push notifications to interrupt your talk or create a distraction. The easiest way to do this is to navigate to
Settings | Do Not Disturb, and once you’re there, switch the Manual slider ON (Figure A).
Turning on the Manual Do Not Disturb mode will stop all notifications from appearing on the device.
With this option enabled, your device will not show incoming FaceTime
calls or alerts. This is an excellent feature to enable whenever
you’re presenting. A small moon icon will
appear next to the battery indicator to let you know that Do Not Disturb
mode is enabled. Once you’ve finished your presentation, you can
switch the Manual mode to OFF.
2. Connecting to a projector
With an iPad or iPad mini, there are a few ways to connect your
device to a projector. The main two ways are
through AirPlay or a Dock/Lightning port adapter. With your device
connected to a projector, you can easily start your presentation and
have it viewable by your audience.
Connecting with AirPlay
AirPlay is the easiest way to get your device’s screen appearing on a
projector or TV. To use AirPlay, you must have an AirPlay-capable
device plugged into the screen that you’ll be presenting with. The
best AirPlay-capable device is the Apple TV, but you can also use a Mac
or PC with AirServer (or another AirPlay streamer application) installed.
Once your AirPlay device is connected and running, follow these steps:
- Connect your iPad
to the same wireless network that the AirPlay device is connected to
- Navigate to Control Center (swipe up from the bottom of the screen on
- Click AirPlay
- Select your AirPlay device
- Enable the Mirroring option (Figure B)
AirPlay mirroring is a great option for displaying your screen externally.
With AirPlay Mirroring enabled, what you see on your device will be
viewable on the AirPlay-capable device’s display. AirPlay streams over
your network, so slower networks may experience a laggy connection or choppy
Connecting with VGA or HDMI
Apple offers both HDMI and VGA adapters for iPads with a 30-pin Dock
connector, and newer iPads utilize the Lightning port (Figure
C). Once you’ve established a connection with one of these cables, what you see on your device
will instantly show up on the screen, without any
The HDMI or VGA dongle is a good wired option for displaying your screen externally.
If you wish to stop showing your screen via the connector port, you can open Control Center | AirPlay (Figure D) and select your device
from the list instead of Dock Connector. If you’re using a digital
out (HDMI), then audio will be passed through the same port, without any additional cables needed. However, if you’re using the VGA
adapter, you’ll also need to hook up speakers through the
headphone port on your iPad, if needed.
When using the HDMI or VGA dongle, the Dock Connector option will appear in the AirPlay menu.
While Apple sells some really nice connectors for this, you can often times find better priced cables through monoprice.com or other online retailers and resellers. I’ve had excellent luck with
monoprice.com and recommend those cables next to the official
3. Remote control
Using a remote control can make presenting easier, because you can walk
around while giving your talk and still maintain control of the slides in
Keynote or your other presentation tool. With Keynote, you can control an active presentation from a different iOS device.
First, download Keynote on your iPhone or another iPad, then launch
the application. Next, open Keynote on the device that
you’ll be presenting with and navigate to Tools | Presentation Tools |
Allow Remote Control, and then enable the switch for Enable
Remotes (Figure E).
Enabling Remotes in Keynote gives you the option to walk around while presenting.
On your remote device, open Keynote and select the small Remote icon
in the toolbar in the Keynote presentations list. You’ll be given
instructions that will prompt you to go to Tools |
Presentation Tools | Allow Remote Control on the presentation device,
and then select the iOS device that will be the remote control in order to
link it over Bluetooth (Figure F).
The Keynote Remote feature is built into Keynote for iOS.
Once it’s connected, the iOS device can serve as a remote control,
showing the current slide, the next slide, and the current time at a
single glance (Figure G). Swipe left or right on the remote control
device to change the slides back or forward on the presentation device.
The Keynote Remote view shows the current slide, next slide, and the current time.
4. Giving demos
With Keynote in presentation mode, you can easily exit the
application by tapping the device’s home button. So, if
you wanted to give a demo in Safari, you could tap the home button, open
Safari, give the demo, then re-open Keynote. The Keynote application
will continue where you left off, displaying the slide that was last open when you
5. Laser pointers
In Keynote, you also have access to a hidden laser pointer. To activate the
laser pointer, simply tap and hold the current slide on the
presenting device and move your finger around to point. A small red
laser dot will appear on the screen (Figure H) and allow you to easily
point out something on a slide.
Lasers can help you point out things on the screen.
Unfortunately, the laser pointer feature of Keynote doesn’t work from
the remote device. However, it’s a great way to point something out on a
slide without having to walk to the projector screen and identify it there.
As you can see, the iPad creates a very appealing interface with lots of tools for presenting, without the use of a laptop.
Do you use an iPad for
presentations? If so, do you have any tips to
add? Let us know in the comments below.
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