We’ve previously covered how to print on iOS even when you don’t have a compatible AirPrint printer, but did you know that there’s even more that you can do on iOS when it comes to printing? iOS has a very robust printing subsystem that can allow you to export PDFs and more.
In this article, we’ll delve into how to print custom items like labels. We’ll also see how to print to PDF instead of paper and how to manage printer jobs and viewing supply levels.
SEE: Mobile device computing policy (TechRepublic Premium)
Print to PDF instead of printer
Sometimes when you’re on the go (or even when you’re not), it may be important to send a PDF to someone or save a PDF to iCloud Drive that you otherwise normally print for safekeeping.
iOS 13 can handily help in this situation, and it works in any app that supports printing or sharing. In this tutorial, we’ll be using Safari as an example.
SEE: Apple iOS 14: A cheat sheet (TechRepublic)
To print to PDF using any app that supports printing:
- Navigate to the app and section of the app that supports printing.
- Select the Share (or Print) button in the app to (for Safari, you tap the Share button, then Print).
- Using two fingers, pinch apart your fingers as if zooming on the print preview. This will generate a PDF and show a new view.
- In this Print Preview PDF view, you can use the Share button (Figure A) to save the PDF to Files, send as an iMessage or an email with ease.
At the time of this writing, the only way to print labels for contacts is by turning to a third-party app (despite the Mac’s Contacts app having had this feature built-in for years).
If you are using contact sheets for Avery Labels, then look no further than these two apps available on the iOS App Store:
- Label Printer (and the free Label Printer Lite) by Richard McKenna for $2.99 (free lite version for testing available)
- Address Labels for CardLists by HamiltonsApps for $1.99
Both of these apps allow you to select the type of printer labels you have available (or enter their sizing manually and they will let you print a sheet of single contacts or multiple contacts per sheet depending on your needs. They also offer clip art features letting you quickly and easily decorate and design your labels.
Managing print jobs and check supply levels
Sometimes before you print, you may want to check to ensure the printer you’ll be using has plenty of ink or toner, and once you’ve spooled a print job, you may need to monitor the status or cancel it. Fortunately, iOS can handle all of these tasks with ease.
Viewing printer supply levels
If you are using a personal printer, it may be important to inspect the ink or toner supply levels of your printer from time to time. If you are an iOS or iPadOS exclusive user, then you may be wondering how to do this without a computer.
Fortunately, you can do this easily in iOS:
- Open the Printer dialog through the Share Sheet (or Print button) in any app that supports printing.
- Select Printer.
- Select the “i” button beside of the available printer name.
- You will now be viewing Printer Info, which contains ink levels, name, and location (if supplied by printer/print server) (Figure B).
Manage active printer jobs
When you print with AirPrint, it can be important to be able to manage your print jobs. Once a print job has been started, you can look at the status of the job and cancel the print job by opening the App Switcher (double-tap the Home Button, or swipe up partially on the screen, hold, and release on Face ID devices).
You’ll see the printer job app as the topmost app (Figure C). Tapping it will give you details like how many pages are being printed and which page is actively being queued. Using the Cancel Printing button, you can stop any active jobs.