Do you find yourself constantly retyping your contacts’ addresses in your documents? Or do you often need to search your Outlook address book for an address and then have to copy and paste it from there? Let Word’s Smart tags do the work for you. Follow these steps:

  1. Type the recipient’s name in your document and then press the Enter key.
  2. Move your mouse over the name until the Smart Tag appears.
  3. Click the Smart Tag drop down arrow and then click Insert Address (Figure A).

Figure A

Word automatically searches your Outlook address book and adds the client’s address to your document.

If the Insert Address option does not appear on the Smart Tag shortcut menu, click Smart Tag Options. This will bring up the Smart Tag Options menu. Click the Person Name (Outlook E-mail Recipients) button and then click the Recheck document button (Figure B).

Figure B

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